Road Materials-Surface Courses

Brazoria County, Texas is soliciting bids through Invitation to Bid (ITB) #26-39 for road materials-surface courses, with submissions due by March 5, 2026, at 11:00 A.M. local time via the Bonfire platform or sealed hard copy delivery. The county seeks pricing for recycled asphaltic concrete pavement (RACP) Types D and B mixed with AC-20 asphalt, hot mix asphaltic concrete pavement, and asphalt mix type D, all conforming to Texas Department of Transportation (TxDOT) specifications. Bidders must provide pricing for materials at their plant or siding with county trucks loaded, as delivered to jobsites, and in-place at various county facilities across Brazoria County on an FOB Destination, Full Freight Allowed basis, with pricing firm for 90 days from the opening date. Qualified vendors must be currently registered with the Department of Agriculture with an active Weights and Measures Device Registration Certificate, be operationally available for inspection within 10 days of bid opening, comply with Texas Natural Resource Commission requirements and all heavy haul permit regulations, and provide comprehensive documentation including respondent certification forms, non-collusion affidavits, conflict of interest questionnaires, and insurance certificates evidencing general liability coverage of $1,000,000 per occurrence with Brazoria County named as additionally insured. The county reserves the right to make partial or complete awards to one or more vendors based on best value considerations, including associated direct and indirect costs such as transport, maintenance, reliability, life cycle, warranties, and customer service. Clarification requests must be submitted by February 18, 2026, and the contract will be awarded upon execution by the County Judge for an initial twelve-month period with options to renew for four additional twelve-month periods, subject to Commissioners Court approval.

The procurement documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. All responsive vendors meeting the stated qualifications and submission requirements are eligible to compete for this opportunity. No pre-bid meeting is scheduled, and bidders must identify plant location(s) and provide mileage calculations from their facility to each county delivery location, with failure to provide mileage resulting in bid disqualification; the county may limit plant mileage to a maximum of 20 miles at its discretion. Materials must be available for loading within 15 minutes of truck arrival at the bidder's location. The county will not compensate bidders for miscellaneous equipment, hauling, delivery, or fuel surcharges unless explicitly specified in the bid. While no specific contract value is disclosed in the procurement documents, the award structure contemplates multiple delivery locations and ongoing material requirements across county facilities over the contract period and potential renewal terms.