RIARNG Bristol Armory HVAC

The Rhode Island Army National Guard is requesting quotations for furnishing and installing a cooling-dominant HVAC system with inverter-driven, air-source heat pump equipment at the Bristol Armory under RFQ 26006658, with quotations due June 23, 2026, at 2:00 p.m. EDT and a non-mandatory pre-bid conference on May 29, 2026, at 10:00 a.m.

A minimum 15% minority business enterprise (MBE) participation goal applies by dollar value. Vendors must be registered with the Rhode Island Contractors' Registration Board and comply with prevailing wage requirements. All equipment must achieve a minimum of 65% domestic content under Build America, Buy America (BABA) requirements, with documentation required at submittal.

The scope includes seven outdoor condenser units (ranging from 0.5 to 6 tons), matched indoor units sized to room-by-room cooling loads, independent zone controls with wireless and wall-mounted controllers, and demand-controlled outdoor air systems (DOAS) serving four zones. Equipment must operate on 208/230V single-phase power, utilize R-410A refrigerant or an approved equivalent, and integrate with the existing gas-fired hydronic boiler (retained as primary heat source) and solar systems. The contractor is responsible for final system design, cooling load calculations, shop drawings, field verification, installation, testing, and commissioning in an occupied building. All work must use AIA A101-2017 and AIA A201-2017 contract documents.

Construction must commence within 30 calendar days of purchase order receipt, with substantial completion required within five months of construction start and final completion within 30 days thereafter. Liquidated damages are assessed at $250 per day for delays beyond substantial completion. Vendors must submit a bid surety bond (5% of cost proposal) or certified check, and provide 100% payment and performance bonds prior to purchase order issuance. Insurance requirements include general liability ($1,000,000 combined single limit), workers compensation ($100,000 each accident), and automobile liability ($1,000,000 each occurrence). The solicitation includes a $5,000 site conditions allowance, unit costs for additional gypsum board patching, and deduct costs for acoustical ceiling tile and grid. Questions are due June 10, 2026, at 2:00 p.m. EDT. A contract administrative fee of 0.33% of total contract value applies.