VendorChangeDetailsReport_RFQ26006658_v4_Jul_22_26.pdf

This is a Vendor Change Details Report for a Request for Quotation issued by the Rhode Island Army National Guard (RIARNG) for HVAC system installation at the Bristol Armory. The project requires furnishing and installing a cooling-dominant HVAC system utilizing inverter-driven, air-source heat pump equipment, comprising seven outdoor condenser units ranging from 0.5 to 6 tons with matched indoor units sized to room-by-room cooling loads, independent zone controls with wireless and wall-mounted controllers, and demand-controlled outdoor air systems serving four zones. The quotation deadline is June 23, 2026, at 2:00 p.m. EDT, with a non-mandatory pre-bid conference scheduled for May 29, 2026, at 10:00 a.m. at 470 Metacom Ave., Bristol, Rhode Island. Technical questions must be submitted by June 10, 2026, at 2:00 p.m. EDT. Construction must commence within 30 calendar days of purchase order receipt, with substantial completion required within five months of construction start and final completion within 30 days thereafter. Liquidated damages are assessed at $250 per day for delays beyond substantial completion.

Pricing is submitted as a cost proposal with a bid surety bond requirement of 5% of the total cost or an equivalent certified check, and 100% payment and performance bonds must be provided prior to purchase order issuance. A minimum 15% minority business enterprise (MBE) participation goal applies by dollar value, and a contract administrative fee of 0.33% of total contract value applies. All equipment must achieve a minimum of 65% domestic content under Build America, Buy America (BABA) requirements with documentation required at submittal. Vendors must be registered with the Rhode Island Contractors' Registration Board and comply with prevailing wage requirements. Equipment must operate on 208/230V single-phase power and utilize R-410A refrigerant or an approved equivalent, integrating with the existing gas-fired hydronic boiler and solar systems. Insurance requirements include general liability ($1,000,000 combined single limit), workers compensation ($100,000 each accident), and automobile liability ($1,000,000 each occurrence). The solicitation includes a $5,000 site conditions allowance and unit costs for additional gypsum board patching, with deduct costs for acoustical ceiling tile and grid. All work must use AIA A101-2017 and AIA A201-2017 contract documents.