RFR 2025-DMH-3134-01 Medical Equip Inspections, Inventory Serv, and Repairs

The Massachusetts Department of Mental Health (DMH) is issuing a Request for Response (RFR) for Medical Equipment Inspections, Inventory Services, and Repairs across three contract areas: Central Mass, Southeast, and Central Office. The selected contractor(s) will be responsible for scheduled preventative maintenance, inspections, inventory management, and repair services on all medical equipment at various DMH facilities, including optometry equipment, AEDs, dental equipment, and other devices. The contractor(s) must be able to troubleshoot, obtain parts, and provide warranties on their work, as well as respond to repair requests within 24 hours. Deliverables include rigorous preventative maintenance procedures, recommendations for equipment updates and replacements, and participation in quarterly meetings. Bidders must have at least three years of relevant experience and be registered in the Commonwealth's procurement system. The bids are due by April 15, 2024, with an anticipated contract start date of July 1, 2024. The initial contract term is two years with up to five one-year renewal options.

The procurement does not specify any set-aside requirements but encourages participation from small and minority-owned businesses. The total estimated annual value across the three contract areas is $56,000, with individual area values ranging from $12,000 to $24,000. Pricing will be evaluated based on fixed rates for annual/semi-annual inspections, hourly labor rates, and percentage mark-ups on parts and materials. The incumbent contractor(s) are not identified, and the procurement will be funded through the Massachusetts DMH budget, with the potential for partial or full federal funding.