Attachment D Central Office Area Contract Information.docx

Department of Mental Health Request For Response Medical Equipment Inspections, Inventory Services, and Repairs DMH Document Number: 2025-DMH-3134-01

Attachment D Central Office Area (COA) Contract Information

Facilities to be served: Recovery from Addictions Program (RAP) at Taunton State Hospital (Women’s and Men’s)

Estimated Annual Spending Amount: $12,000

Awarding Authority: Elizabeth Welch, DMH Director of Contract Administration, Audit, and Systems

I. FACILITY BACKGROUND:

Recovery from Addictions Program (RAP) The Recovery from Addictions Program is seeking proposals for medical equipment inspections, inventory services and repair services to be provided at Taunton State Hospital, 60 Hodges Avenue, Taunton, MA 02780. DMH expects that these services will be required on an ongoing basis per industry and regulatory standards. RAP is a 120 bed Department of Mental Health (DMH) addiction recovery program facility. The women’s program opened in 2016 and we expanded adding an additional 75 beds in 2021. Our recovery services are provided to 120 adults; 45 women, 75 men.

II. SCOPE OF SERVICES

The Recovery from Addictions Program is seeking a contractor to provide scheduled provide Bi-Annually (December and June) Electrical Safety Testing on Medical Equipment for the men’s and women’s RAP for the following: performance testing, calibration, adjustments, repairs and electrical safety testing to meet compliance-I/A/W NFPA Code 99 Health Care Facilities and JCAHO Electrical Safety Testing Requirements. Inspection reports will be delivered to the RAP contract manager within two weeks of completed inspection.

III. SERVICE REQUIREMENTS

The contractor will furnish all parts, labor, materials, tools, and equipment necessary to inspect, provide preventative maintenance, and repair all medical equipment at the

RAP:

· All services will be performed in accordance with recommendations of the equipment manufacturers in compliance with applicable codes and standards and usual and customary practice.

· The successful bidder must be able to inspect and repair optometry equipment.

· The contractor must be able to troubleshoot and obtain parts for repairs.

· The contractor will be responsible for providing testing procedures.

· Preventative maintenance must include rigorous procedures and measures and should not just be a cursory look at the equipment with the eye.

· Filters and auxiliary batteries should be changed in the equipment. Testing should be conducted on the equipment to verify functionality.

· Semiannual / annual inventory and preventative maintenance must be scheduled at least 1 month in advance. Set date or set dates cannot be rescheduled.

· The contractor will provide an updated inventory of all medical equipment to RAP no later than June 1st of each year in order for comparison with what’s on site before the first preventative maintenance visit in the new fiscal year.

· The contractor will provide recommendations for updating and maintaining equipment.

· The contractor will provide recommendations for when to remove broken, damaged, or obsolete medical equipment.

· Contractor must be able to warrantee their work. If the contractor breaks or damages a piece of equipment beyond repair, the contractor must replace the item in relation to its current monetary value.

· Contractor will loan comparable equipment to RAP at no cost while a piece of equipment is being repaired.

· Contractor will be available to repair all damaged and dysfunctional equipment within 24 hours of notification from the Hospital.

· The preferred contractor will be able to respond to questions about the medical equipment.

IV. OTHER CONSIDERATIONS

Contractor will represent the Hospital in all accreditation evaluations if needed. RAP requires that the contractor keep all Hospital equipment, standards, and practices compliant with I/A/W NFPA Code 99 Health Care Facilities and JCAHO Electrical Safety Testing Requirements.