RFQ 2024-82 Mass Car Plan for Clackamas County

Clackamas County, Oregon, has issued Request for Quotes (RFQ) #2024-82 for expert services to develop a comprehensive Mass Care Plan, with proposals due on October 3, 2024. The procurement seeks a contractor to conduct meetings, interviews, and research to produce a detailed plan that identifies and describes the roles, responsibilities, and expectations of county departments and partner organizations for coordinating a mass care response. Specific deliverables include developing strategies for congregate and non-congregate sheltering, feeding, and emergency supply distribution, as well as conducting an exercise to test and validate the plan. The county will evaluate quotes based on multiple criteria, including firm experience, staff qualifications, pricing, references, and the overall project proposal and timeline. The contract term runs from the effective date through August 30, 2025, with an estimated project budget of $85,000.

While the RFQ documents do not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, the project is funded through the State Homeland Security Grant Program and involves the Portland Urban Area Security initiative. The county received quotes from four vendors and ultimately selected Coordinated Consulting Services, LLC as the winning contractor. Payments for the project may be made monthly based on completed deliverables, with the county considering competitive hourly rates and a not-to-exceed total as part of the vendor selection process. The project will leverage existing resources such as the 2023 Threat and Hazard Identification and Risk Assessment (THIRA) to inform the mass care planning process. Professional liability insurance will be required for the selected vendor, and the project aims to develop a comprehensive emergency response framework for Clackamas County.