RFP - Whittier Elementary Energy Upgrades - Controls

The Salt Lake City School District (SLCSD) in conjunction with design-build partner McKinstry is issuing a Request for Proposals for energy upgrade work at Whittier Elementary School located at 1600 S 300 E, Salt Lake City, Utah. This procurement is divided into four separate trade categories—Mechanical, Controls, Electrical, and Testing, Adjusting, and Balancing (TAB)—with vendors able to submit proposals for one or multiple trades. The base scope of work includes replacement of two boilers, one water-cooled chiller, one cooling tower, two HHW secondary loop pumps, one chilled water header pump, one condenser water pump, and variable frequency drives for each pump. Evaluation follows a two-tiered process combining qualifications-based scoring with a 70-point minimum threshold (40-point minimum required) and pricing-based scoring (30 points maximum), with mandatory requirements including completion of the pricing form, submission of a detailed scope narrative, and attendance at mandatory site walks specific to each trade category. Mandatory site walks are scheduled for March 31, 2026 for Mechanical contractors and April 1, 2026 for both Electrical and Controls contractors, with an optional TAB site walk on April 2, 2026. Questions must be submitted by April 3, 2026 at 5:00 PM MST with answers provided by April 6, 2026 at 5:00 PM MST, pricing submissions are due April 8, 2026 at 5:00 PM MST, scoring is scheduled for April 10, 2026, bid scrubs are planned for April 13-14, 2026, and construction is anticipated for summer 2026. Qualifications evaluation criteria address vendor qualifications and company experience (10 points), project team qualifications (10 points), management plan and communication approach (10 points), past performance with three to five references from comparable projects completed within five years (5 points), and detailed scope narrative demonstrating project understanding (35 points), while pricing evaluation allocates 20 points for total project cost and 10 points for alignment between scope narrative and pricing.

The RFP documents provided do not specify any set-aside designations, minority or women-owned business enterprise (MWBE) requirements, or restrictions limiting eligible respondent types based on organization classification. No incumbent vendors or current contractors are identified in the procurement materials. The procurement is governed by Utah Procurement Code (UCA 63G-6a) and applicable State of Utah Administrative Code, with all contract terms subject to Utah Code §63G-6a-1203, which establishes mandatory void provisions protecting governmental immunity and limiting certain indemnification and insurance requirements. The SLCSD encourages submission of Energy Star certified and recycled products where applicable to the scope of work. All communications regarding the RFP must be submitted exclusively through the Bonfire system, with direct communication with procurement staff or evaluation committee members prohibited and subject to vendor disqualification. No specific award value or budget range is disclosed in the RFP documentation provided, though the project's estimated notice of award is April 2026 with construction scheduled to commence in summer 2026.