RFP - Traffic Video Surveillance Equipment Price Agreement

The Oregon Department of Transportation (ODOT), in collaboration with Marion County and the City of Salem, is seeking proposals for a Traffic Video Surveillance Equipment Price Agreement to support their Intelligent Transportation System (ITS) program. The procurement targets fixed position and pan-tilt-zoom (PTZ) cameras, along with associated accessories, to be integrated with existing video management software. The RFP requires proposers to provide detailed technical specifications for cameras, including mandatory features such as video performance, networking capabilities, power requirements, and environmental adaptability. Evaluation criteria will encompass references, general qualifications, camera specifications, and pricing, with a total of 500 points available across these categories. Proposals were due by August 10, 2023, with a mandatory pre-proposal conference previously held on April 28, 2023. Proposers must demonstrate qualifications, experience, and available resources to meet the technical requirements, and must submit comprehensive pricing information for both mandatory and desired equipment features. The initial contract term is proposed for 10 years, with potential extensions up to a cumulative 15 years.

ODOT encourages participation from small, minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses certified through the Oregon Certification Office for Business Inclusion and Diversity. While no specific set-aside percentages are mentioned, the RFP indicates a commitment to diverse business participation. Based on the proposal scores document, URS Electronics, Inc. received the highest score of 428.7 points and was ranked first, with Western Systems, Inc. ranking second with 200.9 points. The existing infrastructure includes over 600 current roadside cameras used to monitor road conditions, and the new price agreement will facilitate replacement of end-of-life equipment and potential expansion. The total estimated annual quantity across participating jurisdictions is approximately 500 units, with funding sourced from the participating jurisdictions' general operating budgets. While specific budget ranges are not explicitly stated, the comprehensive nature of the RFP suggests a significant investment in traffic surveillance technology.