RFP Refinance Eagle and Parrot Village

The Housing Authority of the City of Alameda (AHA) is issuing a Request for Proposals (RFP) for mortgage refinancing services for two affordable housing properties: Eagle Village and Parrot Village, located in Alameda, California. Eagle Village, constructed in 1982 and comprising 36 units valued at $9,200,000, and Parrot Village, constructed in 1980 and containing 50 units valued at $20,800,000, require debt refinancing with a target closing date of August 1, 2026. Proposers must provide comprehensive refinancing services including estimated spreads, loan fees, lender legal services, and lender studies and costs, with itemized budgets detailing all associated expenses. An optional bidders' conference is scheduled for March 16, 2026, from 1:00-2:00 PM Pacific Standard Time via video conference, with a deadline for submitting questions and interpretations requests also set for March 16, 2026, at 4:00 PM Pacific Standard Time. Proposals must be submitted electronically through the Bonfire Procurement Portal by April 6, 2026, at 4:00 PM Pacific Standard Time, with the overall RFP deadline set for April 7, 2026. Evaluation of proposals will be based on qualifications and experience (30 points), proposed approach (20 points), customer service (10 points), cost analysis and budget (10 points), references (10 points), and lowest overall price (20 points). All proposers must be eligible to conduct business in California and the City of Alameda, maintain comprehensive general liability insurance of at least $2 million per occurrence, and maintain professional liability insurance of at least $2 million per occurrence or claim.

The RFP documentation does not identify an incumbent contractor, and no specific set-aside designations or restrictions on organization types are detailed in the provided materials. Proposers must complete a comprehensive Profile of Proposer form providing company information, insurance documentation, and disclosure of any prior litigation with public entities, foreclosure proceedings, tax arrears, contract defaults, bankruptcy filings within the past seven years, building code violations, criminal convictions for fraud or bribery, and federal or state debarment status. Additionally, proposers must execute a non-collusive affidavit and a Conflict of Interest Certification form certifying compliance with conflict of interest provisions established by the AHA and prohibiting financial interests held by AHA members, officers, employees, and their immediate family members. Current mortgage debt requiring refinancing is approximately $8,400,000, with minimum loan proceeds scenarios ranging from $3.7 million for Eagle Village alone, $5 million for Parrot Village alone, and $8.7 million for a combined scattered site option, though specific award values or maximum budget ranges are not explicitly stated in the RFP documentation. The refinancing proceeds will be allocated toward partial repayment of seller carryback loans representing approximately 20 percent of total proceeds and capital improvements estimated at approximately $1 million for Eagle Village and $2-3 million for Parrot Village.