RFP - Office Supplies (NASPO ValuePoint)

The State of Oregon, through its Department of Administrative Services, Procurement Services, is seeking qualified vendors to establish Master Agreements for a comprehensive office supplies contract under the NASPO ValuePoint Cooperative Purchasing Program. The solicitation (RFP S-10700-00001355) aims to secure vendors capable of providing a wide range of office supplies for participating states and entities, including Marion County and the City of Salem. Proposers must offer pricing and discounts on a minimum of 10,000 items across multiple product categories, with detailed requirements including online catalog access, offline ordering capabilities, training provisions, and emergency management plans. The evaluation criteria will encompass business proposals, mandatory and desirable criteria, reference checks, and price proposals, with a total possible score of 1,730 points, including 855 points allocated to pricing. The RFP was posted on May 4, 2022, with proposals due by June 24, 2022, at 4:00 PM Pacific Time. The initial Master Agreement term will be approximately two years, with options to renew for up to a cumulative maximum of five years.

The RFP includes specific provisions for certified disadvantaged businesses, requiring proposers to develop a Certified Disadvantaged Business Outreach Plan that details strategies for soliciting minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses for subcontracting opportunities. The solicitation encourages participation from certified minority, woman, veteran, and small businesses, with requirements to report subcontractor identities and values to the Oregon Certification Office for Business Inclusion and Diversity. The Notice of Intent to Award indicates that ODP Business Solutions, Inc., Staples Contract & Commercial, Wist Business Supplies and Equipment, and W.B. Mason Company, Inc. were selected as Apparent Successful Proposers for various geographical coverage areas. The estimated annual spend for this contract is over $43 million, with proposers required to provide percentage discounts from their vendor and/or wholesaler catalogs across 48 different product categories. An administrative fee of 1.5% will be payable to NASPO ValuePoint, and contractors must provide detailed quarterly sales reports to support contract management and transparency.