Amd_4_S-10700-00001355 Issued.docx

RFP S-10700-00001355 - Office Supplies (NASPO ValuePoint) S-10700-00001355 - Office Supplies (NASPO ValuePoint) RFP Amendment #4

PURPOSE

The purpose of this RFP amendment is to:

· Establish a Competitive Range

· Modify section 3.2.8, Price Proposal (Attachment G) (Scored)

· Modify section 4.9.5, Price Evaluation

· Modify section 4.10, Point and Score Calculations

ESTABLISHIMENT OF COMPETITIVE RANGE

DAS PS has determined it is in the best interest of the State to declare a competitive range of all Responsive Proposers and move to a second Round of evaluations. All Responsive Proposers will move to Round Two.

In Round Two, DAS PS has determined it is in the best interest of the State to eliminate scoring of the Blind Market Basket. All Responsive Proposals will be evaluated without scoring of the Blind Market Basket, as set forth in this Amendment.

MODIFICATION

Modifications are indicated by new language being indicated by bold underlined text, deleted language being indicated by [bracketed and strikethrough] text.

2.1. Modification of section 3.2.8. Price Proposal (Attachment G) (Scored)

3.2.8 Price Proposal (Attachment G) (Scored)

Proposer shall complete and return the Price Proposal Form (Attachment G).

Instructions for completing the form are contained in the attachment. Proposer shall complete all tabs within Attachment G.

It is intended that there will be a minimum order amount of $25.00. Orders under that amount will be subject to an additional fee of $5.99. Proposers should factor this into their submission.

[In addition to review of the completed Attachment G, the price evaluation will include a blind market basket (the “Basket”) with one or more individual items from a majority of the categories listed in Attachment G. Commonly procured items for the Basket will be selected by the Evaluation Committee in advance of Opening but may be subject to change as set forth in Section 4. The individual items in the Basket will not be disclosed to the Proposers.] Price and Rate Guarantee Period The prices, rates and costs proposed in Proposer’s response will be firm for at least 6 months after the Effective Date of the Master Agreement(s) for all categories other than Category 49. For Category 49, prices, rates and costs proposed in Proposer’s response will be firm for at least 3 months after the Effective Date of the Master Agreement(s). However, for all categories, the category discount rate will not change for the term of the Master Agreement(s). Any request for price or rate adjustment must be submitted in accordance with Section 6 of Exhibit 1 of the Sample NASPO ValuePoint Master Agreement (Attachment A).

2.2. Modification of section 4.9.5. Price Evaluation

PRICE EVALUATION

The SPC will conduct the price evaluation.

[The price evaluation will be comprised of two components:

· Attachment G (Price Proposal Form)

· Market Basket] Attachment G: The Total Evaluated Price is automatically calculated based upon Proposer’s entries. The SPC will apply the formula set forth below using the final Total Evaluated Price (All Categories) to determine the Proposer’s score [for the Attachment G component].

[Market Basket: During the evaluation process, the SPC and the Evaluation Committee may revise the list of items in the Basket. The Evaluation Committee may substitute items in the Basket in order to facilitate an “apples to apples” comparison, as well as to eliminate items in the Basket, if equivalent items cannot be identified and evaluated across all Responsive Proposals.

In order to score the Basket, the Evaluation Committee intends to follow the process below:

· The Evaluation Committee will use the link Proposer provides to its catalog to find current pricing for individual Basket items;

· The pricing for each Basket item will be pulled from the Proposer’s catalog link during the evaluation period set forth in Section 1.3 (Schedule of Events);

· Proposer’s “Proposed Percentage Discount from List Vendor Catalog” for the category the Basket item falls into will be applied to the price pulled from Proposer’s catalog link during the evaluation period;

· If the Evaluation Committee cannot find all of the named items in each of the Responsive Proposals, the Evaluation Committee will decide whether to substitute the item or eliminate the item from scoring;

· The SCP will total the costs of each item in the Basket for Proposer and apply the formula below to award points for the Basket.] [For each component, t]The SPC will award a price score based upon the percentage of the proposed price as compared to the lowest Proposer’s price using the following formula:

price being scored

2.3. Modification of section 4.10. Point and Score Calculations Points are awarded by each evaluator. The points awarded by each evaluator for a total section will be added together, then divided by the total evaluators for that section to result in the total points awarded for a section.

Evaluator 1 Points Awarded + Evaluator 2 Points Awarded / 2 = Total Points Points are the total possible for each section as listed in the table below.

(Broken Out Below)

[(Broken out below)]

PROTEST

Protests to this RFP amendment must be submitted in the manner required in RFP section 4.4.2 and are due September 9, 2022 by 4:00 PM Pacific Time.