RFP OD-435-25 Workers Assistance Programs

The Purchasing Cooperative of America (PCA) has issued Request for Proposal (RFP) OD-435-25 for Workers Assistance Programs, seeking comprehensive service providers for individual and group counseling, health care management, employee assistance programs, financial and legal counseling, and 360 feedback assessments. This Indefinite Delivery Indefinite Quantity (IDIQ) contract is designed to serve public sector entities including educational institutions, governmental agencies, and non-profit organizations nationwide. Vendors must demonstrate at least two years of relevant experience in workers assistance programs and provide capabilities such as emergency response, bilingual support, and comprehensive program materials. The RFP evaluation criteria will assess products/services, vendor qualifications, experience, performance capability, references, and pricing. Key procurement dates include an optional pre-proposal meeting on September 30, 2025, with proposal submissions due by October 28, 2025, and anticipated contract award notification in January 2026. The initial contract term will be five years, with PCA retaining the option to renew for four additional one-year terms.

The solicitation encourages participation from small businesses, minority-owned enterprises, and veteran-owned businesses, with no explicit set-aside percentages specified. Vendors are required to incorporate a 3% administrative fee into their overhead costs, with a maximum annual aggregate contract price of $100 million per PCA Member. While specific incumbent vendors are not mentioned, manufacturers can include authorized dealers who can sell under the contract, with monthly sales reporting requirements. Vendors are not obligated to supply all listed products but can respond with their standard public sector offerings. Although a cybersecurity certification (CMMC) is not mandatory, it may be advantageous for members using federal funds, particularly from the Department of Defense. Vendors are encouraged to provide additional "Value Add" items with pricing and descriptions to enhance their proposal's competitiveness. The RFP allows for multiple contract awards and seeks vendors capable of delivering comprehensive, high-quality workers assistance programs across diverse public sector environments.