RFP # 6000002311 - Request for Proposals for Performance of Expert Professional Executive Recruitment Services as Requested on a “Call-In” Basis During 2025 Through 2028 - OPEN

The Port Authority of New York and New Jersey is soliciting proposals for RFP #6000002311, seeking expert professional executive recruitment services to be performed on a "call-in" basis during 2025 through 2028. The procurement will establish a pool of qualified executive search firms to provide specialized recruitment services across 13 functional categories, including engineering, transportation, facilities management, finance, legal, technology, and diversity. Proposing firms must demonstrate at least five years of executive recruitment experience and provide at least two relevant placements at the C-Suite level or two levels below in their applied categories during the past two years. The comprehensive recruitment services will cover the entire executive placement process, from intake and job description development through candidate sourcing, screening, interviewing, and offer negotiation. Proposals will be evaluated on a pass/fail basis, considering technical qualifications and cost, with a virtual pre-proposal meeting scheduled for August 7, 2024, and proposals originally due by 2:00 PM Eastern Time on August 21, 2024 (though subsequent addenda have extended this deadline to November 20, 2024).

The Port Authority has established specific diversity goals for this procurement, including a 30% combined Minority and Women-owned Business Enterprise (MWBE) participation target and a 3% Service-disabled Veteran-owned Business Enterprise (SDVOB) goal. The solicitation emphasizes equal opportunity and non-discrimination, ensuring businesses will have full and fair opportunity to submit proposals without bias based on race, color, national origin, creed, sex, age, or disability. Insurance requirements for proposers include $2 million in Commercial General Liability Insurance and $2 million in Automobile Liability Insurance. Subcontracting is expressly prohibited, and firms are required to submit proposals through the Bonfire electronic platform. The compensation structure will include a retainer fee paid in three installments, calculated as a percentage of the selected candidate's actual annual salary. While specific contract value is not explicitly stated, the four-year contract term suggests a potentially significant opportunity for selected executive recruitment firms across multiple functional categories.