4-Addendum2 6000002311.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

August 13, 2024

SUBJECT: REQUEST FOR PROPOSALS FOR THE PERFORMANCE OF EXPERT

PROFESSIONAL EXECUTIVE RECRUITMENT SERVICES AS

REQUESTED ON A “CALL-IN” BASIS DURING 2025 THROUGH 2028

(RFP# 6000002311) – ADDENDUM #2

Dear Sir or Madam:

The following are questions from Request for Proposals (RFP) recipients. The questions and the corresponding Port Authority of New York and New Jersey (the “Port Authority” or “Authority”) answers are provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the list of the subject RFP’s attendees and presentation from the August 7, 2024, pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s attendee list and presentation for your reference.

The date for receipt of proposals for the subject RFP remains 2:00 P.M. on August 21, 2024.

If you have any questions, please contact Ms. Monika Radkowska at mradkowska@panynj.gov.

mailto:mradkowska@panynj.gov

Organization/Name Email 1 Lakshya Khattar - Infojini, Inc.

2 Daemian 3 Clayton Jackson CJackson@eliassen.com 4 Ken Rich krich@boyden.com 5 Monte Block monte@equiliem.com 6 Mutahara Jan 7 Gretchen Adams gadams@bountyjobs.com 8 Harry Daley 9 Umbreen ilyas 10 Patricia Fusco Patty@fuscopersonnel.net 11 Usman Khan Khan.Usman@net2source.com 12 Allen Tate tate.allen@net2source.com 13 Fireflies.ai Notetaker Gretche 14 Harry Daley 15 Jennifer Fitzpatrick jennifer.fitzpatrick@docstrats.com 16 Simon Charles charles.simon@net2source.com 17 Prateek Srivastava Srivastava.Prateek@net2source.com 18 Janna Edick jedick@m3bsn.com 19 Leonard Susman 20 Pete T 21 Esmirna Estrella Esmirna.Estrella@AandBTalent.com 22 Nancy Alzerez nancya@howardsloan.com 24 Lissette Tolentino Lissette.Tolentino@AandBTalent.com 25 Rasheda Jolly 26 Jim 27 Taylor Smith Smith.Taylor@net2source.com 28 Syed Shah syed@employvision.com 29 Solade Rowe srowe@dhrglobal.com 30 Andrew W 31 shoaib.pasha@webhawkx.com 32 Fabrizio Arguedas fabrizio@employvision.com 33 Daniel Santry dsantry@equiliem.com

35 Nina Habib, Colleague Executive Search

36 Sara Eng 37 Chris Mason cmason@bountyjobs.com 38 Adam Murphy amurphy@jsl-hq.com 39 Susan Dvonch sue@shey-harding.com 40 Damon Phillips DPhillips@eliassen.com

REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT

PROFESSIONAL EXECUTIVE RECRUITMENT SERVICES AS REQUESTED

ON A “CALL-IN” BASIS DURING 2025 THROUGH 2028

RFP# 6000002311

Pre-Proposal Attendance Sheet from August 7, 2024 mailto:shoaib.pasha@webhawkx.com

REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT

PROFESSIONAL EXECUTIVE RECRUITMENT SERVICES AS REQUESTED

ON A “CALL-IN” BASIS DURING 2025 THROUGH 2028

RFP# 6000002311

Pre-Proposal Attendance Sheet from August 7, 2024

41 Ash Geria ash@employvision.com 42 Blake Astran blake@adkexecutivesearch.com 43 Kim Krause Kim.Krause@AandBTalent.com 44 Andrew W 45 Shravan Kumar 46 Will Pichard 47 MAC Incorporated 48 Tae 49 Gregory Doura gdoura@completestaffingsolutions.com 50 Gregory Doura gdoura@completestaffingsolutions.com 51 Ray Rafeek ray@admiralstaffinginc.com 52 Sharvani Srinivas 53 Margaret Cacicia mcacicia@completestaffingsolutions.com 54 Shukri Abuhuzeima sabuhuzeima@aidpe.com 55 shoaib.pasha@webhawkx.com mailto:shoaib.pasha@webhawkx.com

PERFORMANCE OF EXPERT PROFESSIONAL

EXECUTIVE RECRUITMENT SERVICES AS

REQUESTED ON A “CALL-IN”

BASIS DURING 2025 THROUGH 2028

(RFP# 6000002311)

Pre-Proposal Presentation

August 7, 2024 – 11:00 A.M.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

WELCOME & OVERVIEW

Monika Radkowska, Solicitation Manager, Procurement Department

AGENDA

Welcome – Monika Radkowska, Solicitation Manager | Procurement

Scope of Service Highlights – Cristina Kiley, General Manager, Talent Acquisition, Human Resources Department

Supplier Diversity – Alex Rollison, Manager, Project Planning & Development | Office of Diversity, Equity and Inclusion

Insurance Requirements – Rita Maquieira, Treasury | Risk Financing

Procurement Process – Courtney Eddington, Contract Specialist | Procurement

Q&A

SCOPE OF SERVICES

Cristina Kiley, General Manager, Talent Acquisition, Human Resources Department

Scope of Services Executive Recruitment Services on a Task Order Basis

Executive Search

• C-Suite or two levels below

• For example: CFO, Director of Aviation, Deputy Chief Engineer, etc.

Professional Recruitment Services

• Recruitment Services from start to finish

• Intake call, job description development

• Recruitment strategy, focus on Diversity

• Sourcing, screening, evaluate and recommend candidates

• Move candidates through interview process

• Negotiating offers and navigating candidates thru pre-employment

Scope of Services Executive Recruitment Services on a Task Order Basis

Areas of Specialization:

• Engineering, Architecture, Construction, Project Management

• Transportation (Aviation, Port, Rail, Bridges, Tunnels)

• Facilities Management

• Energy/Environmental/Sustainability

• Finance & Real Estate

• Legal

• Security/Law Enforcement

• General Corporate (HR, Procurement)

• Media/Marketing

• Health & Safety

• Technology

• Veterans

• Diversity

Proposer Requirements Firms must meet both requirements:

1. Five Years Executive Search Experience

•Firm shall demonstrate at least five (5) years of experience in providing executive recruitment services in any category(ies) as included in this RFP.

•Alternatively, Proposer may fulfill this prerequisite if the Proposer can demonstrate to the satisfaction of the Authority that the persons or entities owning and controlling the Proposer have had a cumulative total of at least five (5) years of experience immediately prior to the date of the submission of its Proposal in the performance of executive search services.

•To demonstrate this experience, we ask firms to list at least five (5) executive placements in the past five (5) years in any category as included in this RFP.

2. Two Placements in Category(ies) to which you apply

•Firm shall demonstrate at least two (2) relevant placements; at the C-Suite level or at least two levels below, within the category(ies) for which your firm is applying.

•Placements must have been made within past two (2) years prior to the date of submission of proposal.

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Alex Rollison, Manager, Project Planning & Development

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY WORKFORCE DIVERSITY

& EEO COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting & System Support

• Civil Rights Compliance

• Policy, Process & Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVOB

ACDBE/DBE

SBE

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

INSURANCE REQUIREMENTS

Rita Maquieira, Treasury | Risk Financing

Insurance Requirements

• Commercial General Liability Insurance - $2 million per occurrence for bodily injury and property damage liability

• Automobile Liability Insurance (if applicable) - $2 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

• Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

PROCUREMENT PROCESS

Monika Radkowska, Solicitation Manager, Procurement Department

Professional Services Opportunities

• Publicly Advertised RFPs (and Addenda) posted on the Port Authority’s website and Bonfire

Procurement RFP Solicitation Process

1. Proposer Requirements

A. Attachment D-1 – Executive Search Experience B. Attachment D-2 – Relevant Placements

2. Cost: Attachment E – Retainer Fee

3. Conflict of Interest

4. Standard Agreement

5. Attachment A – Scope of Work

6. Attachment B – Terms of Discussion

7. Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!