RFP 26024BDC Grades 6-12 Digital Courseware

Clark County School District in Nevada (RFP 26024BDC) seeks a comprehensive, web-based Software-as-a-Service (SaaS) digital courseware solution for secondary students in Grades 6-12, capable of supporting up to 30,000 concurrent users with a maximum three-second response time. The procured system must deliver a turn-key catalog of online credit recovery courses across multiple subject areas including English Language Arts, Mathematics, Science, Social Studies, Physical Education, Health, and electives on both semester and quarter-based schedules. Key deliverables include mandatory system features such as data-rich user-friendly platforms with scaffolding aligned to Nevada Academic Content Standards, integration with Infinite Campus (Student Information System), Canvas (Learning Management System), and Google Workspace for Education, standards-based reporting using a 4-1 scale, compliance with District Regulation 4100, single sign-on capabilities via Clever or SAML/LDAP authentication, and comprehensive training and support services. The system must achieve full operationality by July 1, 2026, with highly desirable features encompassing advanced gradebook functions, customizable user roles with global and school-level permissions, five-year data archiving capabilities, enhanced dashboard alerts, accessibility accommodations including text-to-speech and translation, and parent login functionality. Required qualifications include demonstrated experience delivering digital courseware solutions to educational institutions with three customer references, compliance with FERPA, COPPA, and Nevada student data privacy laws, and WCAG 2.1 AA accessibility standards compliance. The RFP timeline requires submission of questions by February 5, 2026, with responses provided by February 19, 2026, and proposals due March 5, 2026, at 1:00 p.m. PST, with initial contract term of one year and optional extensions for up to six additional one-year periods contingent on satisfactory performance.

The procurement contains no identified set-aside designations; however, the Supplier Application/Update Form permits vendors to self-certify as minority-owned (MBE), physically challenged-owned (PBE), veteran-owned (VBE), or women-owned (WBE) enterprises with corresponding documentation. All suppliers must complete comprehensive federal compliance certifications under 2 CFR 200, including debarment verification through the System for Award Management (SAM), Davis-Bacon Act acknowledgment, anti-lobbying certifications, and non-engagement in boycotts of Israel per Nevada law, along with conflict-of-interest disclosures and public disclosure forms addressing potential relationships with District Board members or authorizing officials. The procurement mandates integration with existing infrastructure including Infinite Campus, Canvas, and Google Workspace, with single sign-on and grade passback capabilities required; no incumbent vendors are identified in the RFP documents. Pricing is structured as fixed annual per-student subscription licenses with district-wide options, hosting and support fees at no cost for year one (warranty period), fixed annual fees for years two through seven, implementation and training fees tied to specific milestones, and potential inflation-based adjustments in years four through ten using the Consumer Price Index. The RFP specifies that no fees are due until successful system implementation, with warranty coverage including routine bug fixes and updates within 30 days and technical support with a maximum four-hour response time, followed by mandatory post-warranty maintenance support for a minimum of nine additional years at fixed annual costs; specific budget ranges or award values are not disclosed in the available RFP documents.