RFP 26-734 Human Resources Management System

DeKalb County School District (DCSD) in Georgia is issuing Request for Proposal (RFP) 26-734 to procure a comprehensive, cloud-based Human Resources Management System (HRMS) that will support the complete employee lifecycle including recruitment, onboarding, employee management, performance management, time tracking, and reporting functionalities. Qualified vendors must provide software, implementation, configuration, integration, data migration, training, and ongoing support services. The system must integrate with DCSD's existing Tyler Technologies Munis ERP system and DocuFree document management platform, with certain functionalities (employee master records, position control, organizational hierarchy, employee self-service portal access, and time and attendance tracking) potentially remaining within Munis at DCSD's discretion. Proposals will be evaluated on a 100-point scale comprising Firm's Overview (20 points), Scope of Services (35 points), Firm's Relevant Experience and Expertise (20 points), Professional References (10 points), and Cost Proposal (15 points). Key deadlines include an optional pre-proposal conference on April 21, 2026, at 11:00 AM EST via Microsoft Teams; a question submission deadline of April 24, 2026, at 12:00 PM EST with answers posted by May 1, 2026, at 4:30 PM EST; and proposal submission due electronically by May 7, 2026, at 2:00 PM EST, followed by virtual public acknowledgement at 3:00 PM EST the same day. Vendors must demonstrate relevant experience with K-12 or governmental entities, provide audited financial statements or tax returns for 2023 and 2024, and submit a valid business license and Certificate of Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate.

The RFP does not specify set-aside designations or restrictions based on disadvantaged enterprise status, though vendors must provide compliance documentation including non-collusion certifications, conflict of interest disclosures, and Immigration Security Certifications. No incumbent vendor information is disclosed in the available solicitation documents. Pricing must be submitted on the provided Cost Proposal Form as a firm fixed price for the entire contract term with no add-on charges permitted; all costs including labor, materials, equipment, supplies, training, insurance, travel, and administrative expenses must be incorporated into the proposal. The initial contract duration is one year from the final execution date, with up to four optional one-year extensions contingent upon DCSD Board of Education approval and funding availability, with services expected to commence in September 2026. DCSD reserves the right to make multiple awards and to terminate contracts for convenience with three business days' notice. No specific budget range or award value is disclosed in the solicitation documents, and DCSD is not liable for costs incurred by offerors in preparing proposals or participating in interviews.