RFP 2526-118 School Transportation Services Routing and Dispatch System

North Clackamas School District No. 12 is seeking proposals for a comprehensive School Transportation Services Routing and Dispatch System through RFP 2526-118. The procurement aims to acquire an integrated transportation management software solution capable of supporting the district's complex transportation operations, which serve approximately 17,000 students daily using 200 vehicles across 70 general education routes, 32 specialized routes, and 15 van/type-10 routes. The proposed system must provide advanced functionality including GPS tracking, student/parent interfaces, routing optimization, dispatching capabilities, safety tracking, and seamless integration with existing district platforms like Google Workspace and Synergy student information system. The evaluation process will be comprehensive, utilizing a two-phase scoring methodology with a total possible score of 1,500 points, distributed across Project Understanding and Approach (300 points), Security and Technical Requirements (300 points), Firm Experience and Quality of Service (200 points), and Total Cost to the District (400 points). Key procurement dates include RFP issuance on October 14, 2025, proposal submissions due by November 12, 2025, at 2:00 PM Pacific Time, anticipated project demonstrations with finalists on December 5, 2025, a Notice of Intent to Award on December 10, 2025, and contract commencement on January 19, 2026.

The district demonstrates a preference for proposals from minority-owned, women-owned, emerging small, and veteran-owned businesses, indicating a commitment to diverse vendor participation. Proposers must meet extensive technical and operational requirements, including comprehensive security protocols, multi-factor authentication, compliance with cybersecurity frameworks like NIST and ISO 27000 series, and adherence to student data privacy standards. The procurement includes rigorous vendor qualifications, mandating detailed technological capabilities, cybersecurity certifications, and the ability to provide ongoing implementation support and training. While a specific contract value is not explicitly stated, the procurement documents suggest the district seeks a scalable solution with potential multi-year implementation. Vendors must complete a detailed Technology and Information Services Hosted Solution Questionnaire, demonstrating capabilities in areas such as browser compatibility, authentication methods, data storage practices, and compatibility with identity management systems. The contract will include standard provisions for insurance coverage, with minimum liability limits of $1,000,000 per occurrence across multiple categories, and will require background checks for employees with potential student contact.