Preliminary Scoring Results_ RFP 2526-118 School Transportation Services Routing and Dispatch System.pdf

This is a preliminary scoring results document from North Clackamas School District No. 12 in Oregon for RFP 2526-118, which solicits proposals for a School Transportation Services Routing and Dispatch System. The district seeks an integrated transportation management software solution to support operations serving approximately 17,000 students daily across 200 vehicles operating 70 general education routes, 32 specialized routes, and 15 van/type-10 routes. The system must provide GPS tracking, student/parent interfaces, routing optimization, dispatching capabilities, safety tracking, and integration with Google Workspace and the Synergy student information system. The proposal due date was November 21, 2025, at 2:00 PM Pacific Time, and ten proposals were received and evaluated by the district's scoring team. The three highest-scoring proposers selected to participate in interviews are Education Logistics, LLC (Edulog), Tyler Technologies, Inc., and Zum Services, Inc. Project demonstrations are anticipated for December 5, 2025, with a Notice of Intent to Award on December 10, 2025, and contract commencement on January 19, 2026.

The evaluation process utilizes a two-phase scoring methodology with 1,500 total possible points distributed across Project Understanding and Approach (300 points), Security and Technical Requirements (300 points), Firm Experience and Quality of Service (200 points), and Total Cost to the District (400 points). Proposers must meet extensive technical and operational requirements, including comprehensive security protocols, multi-factor authentication, and compliance with cybersecurity frameworks such as NIST and ISO 27000 series standards, with minimum insurance coverage of $1,000,000 per occurrence. The district demonstrates a preference for minority-owned, women-owned, emerging small, and veteran-owned businesses. The contract will include standard provisions for background checks for employees with potential student contact and represents a scalable solution with potential multi-year implementation.