RFP-2526-01 Aging Resource Directory

The California Department of Aging (CDA) is seeking a contractor to develop, host, and maintain a statewide online Aging Resource Directory, a consumer-facing website with searchable listings of programs, services, and providers for older Californians and professionals serving this population. The project aims to improve access to aging services by creating a centralized, user-friendly platform with location-based searches and mapping applications. Proposers must demonstrate at least three years of experience in providing, hosting, and maintaining statewide provider directories, with a preference for California-based experience. The RFP requires comprehensive technical proposals, detailed references, and specific attachments demonstrating organizational capability. Evaluation criteria will focus on staff qualifications, professional experience, and the ability to create an effective online resource directory, with a total of 30 points allocated to the experience section. The proposal submission deadline is August 22, 2025, with an anticipated evaluation period from August 25 to September 5, 2025, and a Notice of Intent to Award expected on September 8, 2025. The contract term is set from October 1, 2025, through June 30, 2027, with an optional fifteen-month extension through September 30, 2028.

The procurement includes set-aside preferences for small businesses and disabled veteran business enterprises (DVBE), with potential calculation preferences of up to 5%. Proposers must complete various certification forms, including Civil Rights Certification, Financial Solvency Certification, and Contractor Certification Clauses. The contract has specific requirements for California-based firms, with provisions for verifying business standing, insurance coverage, and compliance with state regulations. The total contract value is not to exceed $450,000 for the initial contract term and $150,000 for the optional extension period, with any proposal over $600,000 being automatically disqualified. Proposers must provide detailed documentation, including proof of business licenses, corporate good standing, financial solvency, key personnel resumes, and three customer references. The project aligns with California's Master Plan for Aging and anticipates supporting the state's growing older adult population, which is expected to reach 10.8 million residents aged 60 and older by 2030. The resource directory has potential for future expansion to include services for adults with disabilities and caregivers.