RFP 25-25 Data Cabling (AC) for Technology Maintenance Projects and New Construction Projects

The Savannah-Chatham County Public School System (SCCPSS) is seeking proposals for RFP 25-25, a data cabling annual contract for technology maintenance and new construction projects under $100,000. The procurement seeks a qualified vendor to provide data cabling replacement services, maintenance in existing structures, and installation for new construction projects on an as-needed basis. Specific services include mounting and focusing Axis security cameras, verifying network connectivity, installing wireless access points, and performing Cat 6 cable installations. Vendors must employ at least one individual with RCDD (Registered Communications Distribution Designer) certification and demonstrate a minimum of five years of continuous experience in similar services. The evaluation criteria will assess business profile (10 points), experience and capability (20 points), project plan (20 points), support plan (10 points), other relevant factors (10 points), and the sealed fee proposal (30 points). Proposals must be submitted electronically to purchasing@sccpss.com by February 6, 2025, at 11:00:00 a.m. ET, with the initial contract term set for one year and two optional one-year renewal periods available.

The SCCPSS has a policy to maximize participation of qualified local, minority, and women-owned business enterprises (LMWBEs), encouraging such firms to submit proposals. Vendors must provide documentation of good faith efforts to involve LMWBEs in their proposal. The contract includes comprehensive insurance requirements, including commercial general liability ($1M per occurrence), commercial automobile liability ($1M), worker's compensation, umbrella insurance ($1M), professional liability ($1M per claim), and cyber liability ($3M per claim). For projects exceeding $100,000, contractors must obtain performance and payment bonds. The pricing structure requires unit costs for various services, with prices remaining firm for the initial contract term and potential increases limited to 5% for each renewal term. While no specific budget range is explicitly stated, the RFP indicates that individual projects will be under $100,000, suggesting a potentially flexible and ongoing procurement opportunity for qualified data cabling service providers.