Retrofit of Existing Tennis Court Exterior Lighting - Fairfield Tennis Center

The Town of Fairfield, Connecticut, through its Parks and Recreation Department, has issued a Request for Proposal (RFP) numbered 2023-30 for the retrofit of existing tennis court exterior lighting at the Fairfield Tennis Center. The procurement seeks qualified contractors to remove existing metal halide light fixtures and replace them with new energy-efficient LED light fixtures on the current light poles. Specifically, the RFP requires bidders to submit base proposals and pricing for two additional alternates as detailed in the Scope of Work. The solicitation was released on September 8, 2022, with proposals due by September 28, 2022, at 2:00 PM EDT. A vendor Q&A period was established from September 8, 2022, at 4:30 PM EDT through September 21, 2022, at 11:00 AM EDT, during which potential bidders could seek clarification. The procurement contact is Lee Flaherty from the Town of Fairfield, located at 725 Old Post Road, Fairfield, CT 06824. Contractors must submit proposals following the detailed specifications provided in the RFP documents, which include the main RFP document, two addenda, a diagram, and a revised fee proposal form.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, indicating the procurement is open to all qualified vendors. No incumbent vendors or current contractors are mentioned in the documentation. The existing infrastructure involves current light poles at the Fairfield Tennis Center, which will serve as the mounting points for the new LED fixtures. The RFP does not provide an estimated total value for the contract or specify a budget range, leaving pricing to be determined by vendor proposals. Delivery terms are specified as Free On Board (FOB) Destination, with payment terms to be vendor-specified. The solicitation package includes multiple iterations of the RFP document, suggesting potential revisions or updates were made during the procurement process. Interested contractors are expected to carefully review all provided documents and submit comprehensive proposals that meet the technical specifications and project requirements.