00224 Exhibit C Bid Price-Draft.xlsx
XLSX spreadsheet 164 KB Posted
- Attached to
- Request for Information - Audio-Visual Solutions
- Solicitation number
- 00224
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is a draft solicitation from the Washington Department of Enterprise Services for a new cooperative purchasing agreement, 00224, for Audio-Visual Solutions. The State is requesting input from vendors on the draft requirements and bid submission documents. The solicitation requires vendors to provide pricing and labor rates for a variety of Audio-Visual equipment, installation, design, and consulting services for a permanent Audio-Visual solution in a large conference room. The solution must accommodate in-person and remote audiences, including provisions for American Sign Language interpretation and real-time captioning. Vendors must complete and submit several bid pricing worksheets covering equipment, labor, extended warranties, and managed support options. The contract will be awarded to multiple vendors, with no geographic restrictions, for an initial term of three years with two optional one-year renewals.
The pricing terms in the solicitation require vendors to provide hourly rates for various Audio-Visual positions as well as a percentage markup above contractor cost for specific equipment brands. Vendors must also specify their prevailing wage rate percentages for applicable job classifications and counties. The contract has small business and Executive Order 18-03 set-aside requirements. Awarded vendors will be able to sell the contract offerings to eligible purchasers throughout the State of Washington and defined local jurisdictions.
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1. Instructions Solicitation 00224 (Audio-Visual Solutions) Exhibit C - Tab 1. Bid Price Instructions Solicitation 00224 (Audio-Visual Solutions) Exhibit C - Bid Price - Tab 4. Labor Instructions
Instructions to Bidders: This Bid Price Workbook includes six (6) worksheets.
1. Instructions (gray tab)
2. Design Scenario (green tab) (scored)
3. Bid Price-Equipment (yellow tab) (scored)
4. Bid Price-Labor (orange tab) (scored)
5. Bid Price- Warranties & Managed Support (blue tab) (scored)
Bidders must complete bid tabs two (2) through five (5) and "answer" all scored and non-scored portions within those tabs in order to be considered a responsive bidder. An "answer" means Bidders must answer the prompt in the designated answer cell. Even if Bidders do not offer the requested goods and/or services, Bidders must still answer in the designated cell by specifying "Not Applicable" (N/A), or by providing a written explanation that bidder does not offer such goods and/or services. A Bidder's failure to provide an answer may be grounds for the bid to be considered non-responsive. Please note that any fees, charges or costs not identified herein will not be allowed as part of 00224 pricing. Hourly rates must be all-inclusive of all other fees and expenses, including any additional requirements from Purchasers. A sample of a responsive bid is included below.
Do not alter any other portions of this workbook, except for removing or adding rows or columns and modyfing the height or width of a row or column.
Instructions to Bidders: Provide the following information
1. Regions: Select the region bidder is submitting a bid for by selecting a "check-box" for the respective region. If bidder submits bids for multiple regions, select multiple "check-box's" as applicable. (not scored)
2. Physical Base of Operations: Identify the address for bidder's Physical Base of Operations within the region bidder is submitting a bid for. If bidder submits bids for multiple regions, bidder must identify its Physical Base of Operations for each respective region. (not scored)
3. Maximum Hourly Rates: Provide the Maximum Hourly Rate for each Audio-Visual position in the Hourly Rates section. (not scored)
4. Prevailing Labor Rates: Specify bidder's percentage bid above the prevailing wage rate for the Trades and Job Classifications. Bidder's percent bid will be used in a formula to calculate adjustments to the rate by the Department of Labor & Industries (L&I) during the term of the contract. The formula used for calculating adjustments is as follows: Bidder's percent (%) bid * Prevailing Wage Rate = Adjusted Prevailing Wage Rate. Bidders must also specify which county or counties bidder's percentage bid applies to. If Bidder is submitting a bid for multiple regions, add rows and columns as neccesary to address any differences in bidder's percentage bid across regions and/or counties. If there are no differences between bidder's percentage bid across regions and/or counties, bidder must state its percentage bid is "applicable to all" or other verbiage indicating that the percent bid applies to all regions and/or counties. (not scored)
Solicitation 00224 (Audio-Visual Solutions) Exhibit C - Tab 2. Design Scenario Instructions Solicitation 00224 (Audio-Visual Solutions) Exhibit C - Tab 5. Bid Price - Warranty Pricing Instructions
Instructions to Bidders: The Audio-Visual design scenario contains hypothetical Background Information and Customer Requirements that will give bidders an opportunity to demonstrate their professionalism and Audio-Visual expertise. Bidders should use the Background Information (located under Tab 2., Design Scenario, Row 3) and Customer Requirements (located under Exhibit B-2, Performance Requirements, Section 7) to provide a written response that includes the following information:
1. Equipment: Provide a list of equipment, including equipment brand and quantity, that best meets the customer's requirements and pricing for the equipment, including the unit cost of the equipment.
2. Labor: Provide estimated labor for completion of the Audio-Visual Solution at bidder's Maximum Hourly Rates. Bidders can assume for this scenario that no travel costs apply.
3. Total Price: List the total cost for bidder's proposed Audio-Visual Solution. (Up to 650 points)
4. Electronics Products Purchasing Preference: If applicable, indicate the brands of equipment that have achieved EPEAT Bronze and Silver or Gold, or, in the instance of no EPEAT registered product, whether bidder will submit for consideration to Enterprise Services and the Department of Ecology to determine whether the brand of equipment contains the least hazardous materials. The database of all products that currently meet EPEAT critera are viewable at www.greenelectronicscouncil.org. Only products listed as Active in the online EPEAT Registry are considered to have met the EPEAT criteria.
Pictures, sketches or renderings of bidder's proposal are permissible and may be attached for reference. Bidder's pricing under the design scenario must be consistent with bidder's offered pricing under any other tab of this worksheet. Instructions to Bidders: Provide the following information
1. Extended Equipment Warranty: Provide pricing for extended equipment warranties that bidder can offer, including pricing for extended equipment warranties of two (2), three (3), and four (4) years. (not scored)
2. Extended Service Warranty: Provide pricing for extended service warranties that bidder can offer, including pricing for service warranties of two (2), three (3), and (4) years. (not scored)
3. Ongoing Managed Support: Provide pricing for any managed or ongoing support options that bidder can offer, such as preventative maintenance or remote incident management, throughout the life of the Audio-Visual Solution. (not scored)
Solicitation 00224 (Audio-Visual Solutions) Exhibit C - Tab 3. Bid Price - Equipment Instructions
Instructions to Bidders: Provide the following information
1. Equipment Brands: List the brand(s) of equipment bidder intends to offer under the Cooperative Purchasing Agreement and bidder's competitive bid as a percentage above Contractor cost that bidder would be able to offer for equipment and supplies purchased of that brand. (100 points)
Solicitation 00224 (Audio-Visual Solutions) Exhibit C - Responsive Bid Example
Solicitation 00224 (Audio-Visual Solutions) Exhibit C - Tab 2. Design Scenario Responsive Bid
| Equipment Type | Equipment Brand | Quantity | Unit Cost | EPEAT Bronze | EPEAT Silver | EPEAT Gold | Product Contains Least Hazardous Materials | Total Equipment Cost | |
| Monitors | LG Electronics | 1 | $XX.XX | Yes | Yes | N/A | N/A | $XX.XX | |
| Notebook | Panasonic | 1 | $XX.XX | Yes | Yes | N/A | N/A | $XX.XX | |
| Wireless Casting System | Biamp | 1 | $XX.XX | No | No | No | Yes | $XX.XX | |
| Position Title | Rate/Hour | No of Hours | Total Labor Cost | ||||||
| Audio-Visual Technician (Installation) - Small Job - provide a maximum hourly rate for Audio-Visual jobs that does not require a full day's work (less than 8 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. |
| $90.00/per hour | 0 | $XX.XX | |||
| Audio-Visual Technician (Installation) - Medium Job - provide an hourly rate for Audio-Visual jobs that require a full day's work (greater than eight (8) hours) or multiple days of work (less than 40 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | $125.00/per hour | 0 | $XX.XX | ||
| Audio-Visual Technician (Installation) - Large Job - provide an hourly rate for Audio-Visual jobs that require a full week's work (greater than forty (40) hours) or multiple weeks of work. The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | $150.00/per hour | 3 | $XX.XX | ||
| Audio-Visual Design - provide an hourly rate for expert level Audio-Visual system and room design. The design rate includes rates for programming an Audio-Visual Solution. | $125.00/per hour | 3 | $XX.XX | ||
| Audio-Visual Consulting - provide an hourly rate for general Audio-Visual consulting and expertise. The consulting rate includes bidder rates for customer training and developing a training manual. | $125.00/per hour | 0 | $XX.XX | ||
| TOTAL PRICE: $XX.XX | |||||
| Solicitation 00224 (Audio-Visual Solutions) |
Exhibit C - Tab 3. Bid Price - Equipment Responsive Bid Catalog Equipment Pricing
| Equipment Brand | % Above Contractor Cost |
| Crestron | 12% Above Contractor Cost |
| Cisco | 8% Above Contractor Cost |
| Solicitation 00224 (Audio-Visual Solutions) |
Exhibit C - Bid Price - Tab 4. Labor Pricing
Contract Region
| Region 1: Eastern Washington | Region 2: Western Washington | Region 3: Southern Washington & Oregon |
| N/A | N/A | |
| Physical Base of Operations | ||
| Region 1: Eastern Washington | Region 2: Western Washington | Region 3: Southern Washington & Oregon |
| N/A | 1894 Thurston County Ave. SE, Olympia Washington | N/A |
| Maximum Hourly Rates |
| Position Title | Rate/Hour |
| Audio-Visual Technician (Installation) - Small Job - provide a maximum hourly rate for Audio-Visual jobs that may not require a full day's work (less than 8 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. |
| $185.00 | ||
| Audio-Visual Technician (Installation) - Medium Job - provide an hourly rate for Audio-Visual jobs that require a full day's work (greater than eight (8) hours) or multiple days of work (less than 40 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | $185.00 | |
| Audio-Visual Technician (Installation) - Large Job - provide an hourly rate for Audio-Visual jobs that require a full week's work (greater than forty (40) hours) or multiple weeks of work. The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | $185.00 | |
| Audio-Visual Design - provide an hourly rate for expert level Audio-Visual system and room design. The design rate includes rates for programming an Audio-Visual Solution. | $200.00 | |
| Audio-Visual Consulting - provide an hourly rate for general Audio-Visual consulting and expertise. The consulting rate includes bidder rates for customer training and developing a training manual. | $200.00 | |
| Audio-Visual Service Technician - Normal Business Hours (7:00 a.m. - 5:00 p.m. PST, Mon. through Fri. (excluding Holidays)) - provide an hourly rate for questions, service requests, and troubleshooting for non-warrantied equipment. | $200.00 | |
| Audio-Visual Service Technician - Outside Normal Business Hours (5:01 p.m. - 6:59 a.m. PST, Mon.-Fri. and Weekends) - provide an hourly rate for questions, service requests, and troubleshooting for non-warrantied equipment. | N/A | |
| Prevailing Labor Rates |
| Trade | Job Classification | Counties | % Bid Above L&I Prevailing Wage Rates | ||
| Electronics Technician (WAC 296-127-01322) | |||||
| Journey Level | Clallam | 200% | |||
| Inside Wireman Electrician (WAC 296-127-01323) | |||||
| Journey Level | N/A | N/A | |||
| Inside Wireman Electrician (WAC 296-127-01323) | |||||
| Cable Splicer | Clallam | 200% | |||
| Carpenter (WAC 296-127-01310) | |||||
| Acoustical Worker | N/A | N/A | |||
| Solicitation 00224 (Audio-Visual Solutions) |
Exhibit C - Tab 5. Bid Price - Warranty Pricing
Equipment Warranty
| Two-Year Extended Warranty | Price |
| Audio-Visual Company (Bidder) offers extended warranty plans of 2 years depending on the type and cost of equipment | $XX.XX |
| Three-Year Extended Warranty | Price |
| Audio-Visual Company (Bidder) offers extended warranty plans of 3 years depending on the type and cost of equipment | $XX.XX |
| Four-Year Extended Warranty | Price |
| Audio-Visual Company (Bidder) offers extended warranty plans of 4 years depending on the type and cost of equipment | $XX.XX |
| Service Warranty |
| Two-Year Extended Warranty | Price |
| Audio-Visual Company (Bidder) offers extended warranty plans of 2 years. | $XX.XX |
| Three-Year Extended Warranty | Price |
| Audio-Visual Company (Bidder) offers extended warranty plans of 3 years. | $XX.XX |
| Four-Year Extended Warranty | Price |
| Audio-Visual Company (Bidder) offers extended warranty plans of 4 years. | $XX.XX |
| Managed Support |
Audio-Visual company (Bidder) does not offer managed support services.
2. Design Scenario
| AUDIO-VISUAL (AV) SOLUTIONS - Design Scenario | NO. 00224 |
| Background Information | |
| Facts: A customer contacts you requesting your company to design a comprehensive audio-visual setup for a presentation in a large conference room. The presentation will have a presenter, who will present to an in-person and remote audience. The remote audience will conference into the presentation through Microsoft Teams from a work laptop. The in-person group consists of roughly fifty (50) people. Some of the in-person attendees are hard of hearing or deaf. Accordingly, the customer has contracted for accommodations with an American sign language (ASL) interpreter and for real-time captioning services. The hard-of-hearing attendees have Bluetooth- or Telecoil-based hearing aids or cochlear implants and a Smartphone capable of connecting to Bluetooth or Wi-Fi. |
Room Information: This hypothetical room is square 80'x 80' with 20' clearance from floor to ceiling. A raised stage is located in the room, which faces rows of parallel chairs. The ceiling is a standard-drop ceiling and the walls are constructed of drywall. There is no insulation in the walls. The flooring is flat and made of carpet. During the presentation, the background noise within the room may at times be high due to audience interference. The level of background noise outside the room will be low throughout the presentation. The room has no windows. No Audio-Visual equipment is installed in the room. The Audio-Visual Solution is intended to be a permanent fixture. Assume the room conforms to all standard Washington State building codes necessary for your work.
| Bidder Response | ||||||||
| Equipment Type | Equipment Brand | Quantity | Unit Cost | EPEAT Bronze | EPEAT Silver | EPEAT Gold | Product Contains Least Hazardous Materials | Total Equipment Cost |
| Position Title | Rate/Hour | No. of Hours | Total Labor Cost |
| Audio-Visual Technician (Installation) - Small Job - provide a maximum hourly rate for Audio-Visual jobs that does not require a full day's work (less than 8 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. |
| Audio-Visual Technician (Installation) - Medium Job - provide an hourly rate for Audio-Visual jobs that require a full day's work (greater than eight (8) hours) or multiple days of work (less than 40 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | |
| Audio-Visual Technician (Installation) - Large Job - provide an hourly rate for Audio-Visual jobs that require a full week's work (greater than forty (40) hours) or multiple weeks of work. The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | |
| Audio-Visual Design - provide an hourly rate for expert level Audio-Visual system and room design. The design rate includes rates for programming an Audio-Visual Solution. | |
| Audio-Visual Consulting - provide an hourly rate for general Audio-Visual consulting and expertise. The consulting rate includes bidder rates for customer training and developing a training manual. | |
| TOTAL PRICE: |
3. Equipment Pricing
| AUDIO-VISUAL (AV) SOLUTIONS - Equipment Pricing | NO. 00224 |
| Catalog Equipment Pricing |
| Equipment Brand | % Above Contractor Cost |
| % Above Contractor Cost | |
| % Above Contractor Cost | |
| % Above Contractor Cost | |
| % Above Contractor Cost | |
| % Above Contractor Cost | |
| % Above Contractor Cost | |
| % Above Contractor Cost |
4. Labor Pricing
| AUDIO-VISUAL (AV) SOLUTIONS - Labor Pricing | NO. 00224 |
| Contract Region |
Region 1: Eastern Washington Region 2: Western Washington Region 3: Southern Washington & Oregon
Physical Base of Operations
Region 1: Eastern Washington Region 2: Western Washington Region 3: Southern Washington & Oregon
Maximum Hourly Rates
| Position Title | Rate/Hour |
| Audio-Visual Technician (Installation) - Small Job - provide a maximum hourly rate for Audio-Visual jobs that may not require a full day's work (less than 8 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | |
| Audio-Visual Technician (Installation) - Medium Job - provide an hourly rate for Audio-Visual jobs that require a full day's work (greater than eight (8) hours) or multiple days of work (less than 40 hours). The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | |
| Audio-Visual Technician (Installation) - Large Job - provide an hourly rate for Audio-Visual jobs that require a full week's work (greater than forty (40) hours) or multiple weeks of work. The installation rate includes bidder rates for comissioning an Audio-Visual Solution. | |
| Audio-Visual Design - provide an hourly rate for expert level Audio-Visual system and room design. The design rate includes rates for programming an Audio-Visual Solution. | |
| Audio-Visual Consulting - provide an hourly rate for general Audio-Visual consulting and expertise. The consulting rate includes bidder rates for customer training and developing a training manual. | |
| Audio-Visual Service Technician - Normal Business Hours (7:00 a.m. - 5:00 p.m. PST, Mon. through Fri. (excluding Holidays)) - provide an hourly rate for questions, service requests, and troubleshooting for non-warrantied equipment. | |
| Audio-Visual Service Technician - Outside Normal Business Hours (5:01 p.m. - 6:59 a.m. PST, Mon.-Fri. and Weekends) - provide an hourly rate for questions, service requests, and troubleshooting for non-warrantied equipment. | |
| Prevailing Labor Rates |
| Trade | Job Classification | Counties | % Bid Above L&I Prevailing Wage Rates |
| Electronics Technician (WAC 296-127-01322) | |||
| Journey Level | |||
| Inside Wireman Electrician (WAC 296-127-01323) | |||
| Journey Level | |||
| Inside Wireman Electrician (WAC 296-127-01323) | |||
| Cable Splicer | |||
| Carpenter (WAC 296-127-01310) | |||
| Acoustical Worker |
5. Warranty Pricing
| AUDIO-VISUAL (AV) SOLUTIONS - Warranty Pricing & Managed Support Options | NO. 00224 |
| Equipment Warranty |
Two-Year Extended Warranty Price
Three-Year Extended Warranty Price
Four-Year Extended Warranty Price
Service Warranty
Two-Year Extended Warranty Price
Three-Year Extended Warranty Price
Four-Year Extended Warranty Price
Managed Support
Price and Certifications Eval
| PRICE ANALYSIS & FINAL SCORING | ||||||
| This Tab for Evaluator Use Only | ||||||
| Category 1 | Weight | Lowest | ||||
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| Category 2 | Weight | Lowest | ||||
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Johnson, Ryan (DES): Johnson, Ryan (DES):
Only 2 year warranty offered. Score reduced by 60%.
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Johnson, Ryan (DES): Johnson, Ryan (DES):
| Only 3 year warranty offered. Score reduced by 40% | ERROR:#DIV/0! | ERROR:#DIV/0! | ERROR:#DIV/0! | ERROR:#DIV/0! | ||
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| Category 3 | Weight | Lowest | ||||
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| Small Business Verification | ||||||
| Item Type | Weight | |||||
| 5% points granted for Small Business Status Verification | 5 | |||||
| Executive Order 18-03 | ||||||
| Item Type | Weight | |||||
| 5% points granted for Exhibit A4 Certification | 5 |
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