OCPS_Disclosure_Statement_2025.pdf

This is a disclosure statement document issued by the Washington Convention and Sports Authority, operating as Events DC, for a centrifugal chiller system procurement at the Walter E. Washington Convention Center. The RFP solicits firm-fixed-price proposals for the removal, supply, installation, inspection, maintenance, and repair of six Model #CDHF2000 Trane CenTraVac 2,000-ton chiller units to be delivered and installed in three phases of two units each. The mandatory pre-bid conference is scheduled for March 17, 2026, at 12:00 PM EST at 801 Allen Y. Lew Place, NW, Washington, DC 20001, with written questions due by March 23, 2026, at 5:00 PM EST, and proposals due by April 13, 2026, at 5:00 PM EST. The contract term extends from the date of award through September 30, 2028, with four one-year option periods thereafter. Contractors must demonstrate a minimum of ten years of experience with commercial or institutional chiller system installations of at least 2,000 tons, with specified key personnel qualifications including a Project Manager with five years of demolition and installation experience and a Quality Control Manager with five years of Trane chiller experience.

Pricing must be submitted on a firm-fixed-price basis with fully loaded hourly rates for all labor categories and markup percentages for materials, parts, and equipment, valid for ninety calendar days from submission, with prices provided for a Base Year and three Option Years. The procurement includes a thirty-five percent set-aside for subcontracting with Certified Business Enterprises or Small Business Enterprises certified by the District of Columbia's Department of Small and Local Business Development. Contractors must comply with Service Contract Act wage determinations and the First Source Employment Agreement, which mandates that fifty-one percent of new hires be District residents for contracts exceeding $300,000. Evaluation criteria include technical merit weighted at 85 points maximum, price at 15 points maximum, and CBE preference criteria at 12 points maximum, for a total maximum score of 112 points. Comprehensive insurance coverage is required, including commercial general liability of at least $1,000,000 per occurrence with $2,000,000 aggregate, umbrella liability of $5,000,000 per occurrence, and other specified coverages. Contractors must submit disclosure statements regarding any past or present business, familial, or personal relationships with Events DC Board members and key staff members listed in the document.