Attachment_A__25-S-033.pdf
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- Attached to
- REMOVAL, SUPPLY, INSTALLATION, INSPECTION, MAINTENANCE, AND REPAIR OF CENTRIFUGAL CHILLER
- Solicitation number
- 25-S-033
- Issued by
- District of Columbia
About this file
This is a Quote/Pricing Form (Attachment A) for a Request for Proposal issued by the Washington Convention and Sports Authority, operating as Events DC, for the removal, supply, installation, inspection, maintenance, and repair of centrifugal chiller systems at the Walter E. Washington Convention Center in Washington, DC. The solicitation requires contractors to supply six Model #CDHF2000 Trane CenTraVac 2,000-ton chiller units delivered and installed in three phases of two units each, remove existing Trane CenTraVac chillers, and provide comprehensive staffing support across multiple labor categories including Project Executives, Project Managers, Mechanical Engineers, Electrical Engineers, Controls/Building Automation System Engineers, Technicians, Certified Rigging Supervisors/Operators, Site Safety Managers, Quality Control Managers, and Commissioning Agents. The mandatory pre-bid conference is scheduled for March 17, 2026, at 12:00 PM EST at the Walter E. Washington Convention Center; written questions must be submitted by March 23, 2026, at 5:00 PM EST; and proposals are due by April 13, 2026, at 5:00 PM EST. The contract term extends from the date of award through September 30, 2028, with four one-year option periods thereafter.
Pricing must be submitted on a firm-fixed-price basis with unit prices for chiller supply during the Base Year and three Option Years, firm-fixed pricing for removal and installation services, fully loaded hourly rates for all labor categories, and markup percentages for materials, parts, and equipment. All prices shall exclude federal excise taxes, transportation taxes, and District of Columbia sales and use taxes, with quotes valid for ninety calendar days from submission and delivered FOB Destination. This procurement includes a thirty-five percent set-aside for subcontracting with Certified Business Enterprises (CBEs) or Small Business Enterprises (SBEs) certified by the District of Columbia's Department of Small and Local Business Development. Contractors must comply with the Service Contract Act wage determinations (Wage Determination No. 2015-4281, Revision 35, December 3, 2025) and the First Source Employment Agreement, which mandates that fifty-one percent of new hires be District residents for contracts exceeding $300,000.
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Text version
ATTACHMENT A
QUOTE/PRICING FORM
REMOVAL, SUPPLY, INSTALLATION, INSPECTION, MAINTENANCE, AND REPAIR
OF CENTRIFUGAL CHILLER
(a) Supply of Chiller Units Please set forth the unit price during the Base Term and All Option Years for the goods on the table below. The price shall include all applicable shipping /administration /overhead/delivery costs to the final destination identified in this solicitation.
Model Number
Base Year Option Year One
Option Year Two
Option Year Three
CDHF2000 $ $ $ $
(b) Removal and Installation Services The Offeror shall provide Firm Fixed pricing for Removal and Replacement of the Trane CenTraVac chillers unit. The Firm Fixed price shall include fringe, overhead, general and administrative, profit and other, including travel time. Events DC will not reimburse for travel time to and from the site to include all labor associate as set forth below:
Model Number
Base Year Option Year One
Option Year Two
Option Year Three
Removal and Installation Services $ $ $ $
(c) Contractors Staff and Key Personnel The Offeror shall provide fully loaded, hourly rates per labor category for each Key Personnel for which it submits a technical proposal. The term “fully loaded, hourly rate” shall mean an hourly rate that includes the base labor rate, overhead costs, fringe benefits, general and administrative expenses, and profit.
Labor Cator Base
Year Option Year One
Option Year Two
Option Year Three
Option Year Four
Project Executive $ $ $ $ $
Project Manager $ $ $ $ $
Technicians $ $ $ $ $
Assistant Project Manager $ $ $ $ $
Mechanical Engineer $ $ $ $ $
Controls/ Building Automation System Engineer $ $ $ $ $
Electrical Engineer $ $ $ $ $
Superintendent $ $ $ $ $
Certified Rigging Supervisor/Operator $ $ $ $ $
Site Safety Manager/Officer $ $ $ $ $
Quality Control Manager $ $ $ $ $
Commissioning Agent $ $ $ $ $
(d) Materials Markup Percentage The Contractor shall provide the markup percentage for materials, parts and equipment that will be needed or used to perform the Work required under this solicitation as set forth below. Also, attach a list of these items including descriptions and quantities.
Materials Mark-Up Percentage Rate: ____________________________
Events DC’s Standard Contract Provisions Acceptance
(a) Events DC is exempt from Federal Excise Tax, Transportation Tax, and District of Columbia Sales and Use Taxes. All prices shall exclude all taxes.
(b) Price quote shall be FOB Destination, unless otherwise specified in writing by Events
DC.
By checking this box, I confirm that I have received Events DC’s Standard Contract Provisions (Attachment B).
Signed by: ________________________________ Date: ____________________________
Title: _________________________________ Company: ________________________
Quotes are valid for a period of ninety (90) calendar days from date of quote.
File details come from the government source that posted it. Updated .