Removal and installation of HVAC at D2 Headquarters

The West Virginia Department of Transportation, Division of Highways is seeking bids for the removal and installation of an HVAC system at the District Two Headquarters located in Huntington, West Virginia. McKinley Architecture and Engineering is serving as the project architect, with the procurement following a design-bid-build approach. Vendors must provide all labor, materials, equipment, and transportation necessary to complete the HVAC system replacement, achieving substantial completion within 365 working days from the notice to proceed. Qualified bidders must demonstrate at least five completed projects with a minimum budget of three million dollars involving similar work and possess a valid contractor's license. A mandatory pre-bid meeting was held on October 14, 2025, at 1:00 PM at the D2 Headquarters, with technical questions due by October 23, 2025, at 10:00 AM. The solicitation was originally scheduled to close on November 4, 2025, but Addendum No. 2 extended the bid opening to November 18, 2025, at 1:30 PM, with bids to be submitted to the Department of Administration Purchasing Division in Charleston.

The procurement does not specify explicit set-aside designations, but the state provides equal preference to small, women-owned, or minority-owned businesses certified in accordance with West Virginia Code. Vendors must submit a Drug Free Workplace Conformance Affidavit and provide a certified drug-free workplace report. While no specific contract value is explicitly stated, the initial construction budget for the overall headquarters renovation project is $11,600,000, with the HVAC portion representing a significant subset of this total. Contractors must provide a bid bond of 5% of the total bid amount and performance bonds equal to 100% of the contract value. The contract requires local labor market hiring of 75% from the local area and compliance with Davis-Bacon wage rates where applicable. Vendors must maintain specific insurance coverages, including Commercial General Liability of $1,000,000 per occurrence and Automobile Liability of $1,000,000 per occurrence, and will be evaluated based on their qualifications, ability to meet specifications, and lowest responsible bid.