CRFQ DOT2600000030 Specifications.pdf

This is a Request for Quotation issued by the West Virginia Purchasing Division on behalf of the WV Department of Transportation, Division of Highways to establish a contract for the removal and installation of an HVAC system at District 2 Headquarters. McKinley Architecture & Engineering is serving as the architect for the project. The solicitation seeks bids for construction services including all labor, materials, equipment, supplies, and transportation necessary to complete the HVAC removal and installation work in accordance with the project specifications and manual. The vendor must achieve substantial completion within 365 working days from issuance of the notice to proceed and final completion thereafter. Project plans are available from McKinley Architecture & Engineering located at 1324 Chapline St., STE 400, Wheeling, WV 26003. Any substitution requests must be submitted in accordance with the official question and answer period described in the instructions to vendors. The contract will be awarded to the lowest qualified responsible bidder meeting all required specifications.

The contract pricing will be based on the grand total of the base bid and any accepted alternates, with no more than five alternates permitted per W. Va. Code § 5-22-1(f). Vendors will receive periodic progress payments for completed work, reviewed and approved by the architect, with payment withheld for liquidated damages if deadlines are not met. The agency will retain ten percent from each progress payment as retainer and will partially release retainer upon substantial completion certification. Vendors must meet specific qualifications including at least five completed projects with a minimum budget of three million dollars involving similar work, possession of a valid contractor's license, and completion of the Contractor Qualifications Statement (Exhibit C). A contract manager must be designated and available during normal business hours to address customer service issues. Failure to meet established deadlines will result in liquidated damages unless extended by change order authorizing additional time free of damages.