ADDENDUM NO_1 CRFQ DOT2600000030.pdf

This is a Centralized Request for Quote (CRFQ) issued by the State of West Virginia, Department of Administration, Purchasing Division, on behalf of the West Virginia Department of Transportation, Division of Highways. The solicitation seeks bids for removal and installation of an HVAC system at the Division of Highways District Two Headquarters located at 801 Madison Avenue in Huntington, West Virginia. The project is being managed with McKinley Architecture and Engineering serving as the architect. A pre-bid conference is scheduled for October 14, 2025, at 1:00 PM at the D2 Headquarters, with technical questions due by 10:00 AM on October 23, 2025. The solicitation closing date and time is November 4, 2025, at 1:30 PM. Bids are to be submitted to the Bid Clerk at the Department of Administration, Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305.

Addendum No. 1 to the solicitation requires vendors to attach a Drug Free Affidavit and Bid Bond Form as mandatory documentation. Vendors must acknowledge receipt of all addenda by completing an Addendum Acknowledgement Form; failure to do so may result in bid disqualification. The bid bond must be executed by a surety licensed in West Virginia and must include a power of attorney. The Drug Free Workplace Conformance Affidavit, required under West Virginia Code §21-1D-5, must be completed and certified. Vendors are required to provide a certified drug-free workplace report containing information about education and training services, the laboratory certified to perform drug testing, average number of employees, and drug test results categorized by pre-employment and new hire, reasonable suspicion, post-accident, and random testing. For contracts exceeding $25,000, this report must be submitted to the West Virginia Purchasing Division; for contracts of $25,000 or less, submission should be made directly to the requesting public authority.