Relocation Services for DOAH Headquarters

The Florida Division of Administrative Hearings (DOAH) has issued Invitation to Bid (ITB #24/25-004) for comprehensive relocation services to move its headquarters from 1230 Apalachee Parkway to 2001 Drayton Drive in Tallahassee, Leon County. The procurement requires a vendor to provide full-service moving capabilities, including labor, project management, supervision, materials, and expertise for relocating approximately 135 computers, 181 monitors, 55 laptops, 633 office content boxes, and extensive office furniture across multiple categories. Mandatory site visits are scheduled for February 24, 2025, and March 3, 2025, with specific times for existing and new office locations. Bidders must have a minimum of two years commercial moving experience, current Intrastate Movers license, and appropriate insurance coverage. The actual move is required between June 20-30, 2025, with sealed bids due by March 20, 2025, at 4:00 PM ET, and a public bid opening on March 21, 2025, via Zoom. Evaluation will focus on the lowest responsive and responsible bidder meeting all specified requirements, with specific performance measures and financial consequences for non-compliance.

The ITB encourages participation from minority, women, service-disabled veteran, and veteran-owned businesses. Vendors must submit pricing as a firm fixed price inclusive of all expenses, with material costs charged at cost plus a markup not exceeding 15%. The contract term runs from March 26, 2025, through July 10, 2025, with no renewal options. Liquidated damages of $100 per calendar day will be applied for delays, and the vendor must protect confidential documents, provide moving supplies, and complete daily debris removal. While no specific budget range is explicitly stated, the comprehensive inventory and specific requirements suggest a significant moving contract. The vendor must maintain workers' compensation and commercial general liability insurance, with the State of Florida named as an additional insured. The procurement process emphasizes vendor compliance with detailed specifications, protection of sensitive equipment and documents, and precise execution of the relocation project.