DOAH-ITB-24-25-004_Info Notice 1.pdf
PDF 157 KB Posted
- Attached to
- Relocation Services for DOAH Headquarters
- Solicitation number
- ITB-11735
- Issued by
- Leon County, Florida
About this file
This document is an Invitation to Bid (ITB) Informational Notice #1 issued by the Division of Administrative Hearings (DOAH) in Florida for Relocation Services. The ITB (DOAH-ITB #24/25-004) seeks a vendor to relocate DOAH's headquarters, involving moves from an existing office location to a new office location in Tallahassee. Mandatory site visits are scheduled for two locations on February 24, 2025, with additional optional site visits on March 3, 2025. The bid timeline includes key dates such as the ITB release on February 18, 2025, a deadline for written questions on March 5, 2025, sealed bid submission deadline on March 20, 2025, a public bid opening meeting via Zoom on March 21, 2025, and an anticipated intent to award on March 26, 2025. The effective date of the purchase order/contract is set for April 2, 2025.
The document emphasizes that all ITB public notice information will be posted on the State of Florida's Vendor Information Portal (VIP), and it is the respondent's responsibility to check for addenda, decisions, and clarifications. Potential bidders must submit questions in writing to the Procurement Officer via email and attend the mandatory site visits to be eligible. The notice provides specific instructions for submission, including email addresses, physical delivery locations, and virtual meeting details. Accessibility accommodations are noted for Florida residents with hearing, sight, or speech impairments, with contact information for Florida Relay services provided.
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Text version
DOAH-ITB #24/25-004
Page | 1
INVITATION TO BID
INFORMATIONAL NOTICE #1
February 25, 2025
ITB Number: DOAH ITB #24/25-004
ITB Services: Relocation Services for DOAH Headquarters
Subject: This Informational Notice updates the ITB’s Timeline of Events by adding an additional date for the Mandatory Site Visits and revising the dates for all other events.
Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore. All changes are highlighted yellow for quick reference.
REFERENCE: Pages 4-5, Section 3.6, Timeline of Events
UPDATE: As shown in the table below.
EVENT DUE DATE WHERE
ITB Advertised / Released
Tuesday, February 18, 2025 Posted to the Vendor Information Portal at:
https://vendor.myfloridamarketplace.com
Site Visit for
DOAH HQ
Office –
MANDATORY
(Existing Office Location)
Monday, February 24, 2025 at 9:00 a.m. ET
1230 Apalachee Parkway Tallahassee, Florida 32301
Site Visit for Datamaxx –
MANDATORY
(New Office Location)
Monday, February 24, 2025 at 2:00 p.m. ET
2001 Drayton Drive Tallahassee, Florida 32311 https://vendor.myfloridamarketplace.com/
Page | 2
Site Visit for
DOAH HQ
Office –
MANDATORY
(Existing Office Location)
Monday, March 3, 2025 at 11:00 a.m. ET
If a representative from your company attended the Mandatory Site Visit (DOAH confirmed) on February 24, 2025 attendance is not required at this Mandatory Site Visit.
1230 Apalachee Parkway Tallahassee, Florida 32301
Site Visit for Datamaxx –
MANDATORY
(New Office Location)
Monday, March 3, 2025 at 3:30 p.m. ET
If a representative from your company attended the Mandatory Site Visit (DOAH Confirmed) on February 24, 2025 attendance is not required at this Mandatory Site Visit.
2001 Drayton Drive Tallahassee, Florida 32311
Deadline to submit Questions in Writing to the Procurement Officer
Must be received PRIOR to 5:00 PM ET on Wednesday, February 26, Must be received PRIOR to 5:00 PM ET on Wednesday, March 5, 2025
Email to:
Patricia.Kenyon@doah.state.fl.us
Anticipated posting of Answers to Respondents’ questions
Monday, March 3, 2025
Monday, March 10, 2025
Posted to the Vendor Information Portal at:
https://vendor.myfloridamarketplace.com
Deadline to Submit Sealed Bids
Must be received PRIOR to 4:00 PM ET on Thursday, March 13, 2025
Must be received PRIOR to 4:00 PM ET on Thursday, March 20, 2025
Mail or Hand Deliver to:
Division of Administrative Hearings Procurement Officer: Patricia Kenyon
DOAH ITB #24/25-004
1230 Apalachee Parkway Tallahassee, Florida 32301-3060 mailto:Patricia.Kenyon@doah.state.fl.us
Page | 3
Public Meeting for Opening of Bids
Friday, March 14, 2025 at
9:00 AM ET
Friday, March 21, 2025 at
9:00 AM ET
The meeting will be available via ZOOM:
https://us02web.zoom.us/j/88392483323
Meeting ID: 883 9248 3323
One tap mobile
+ 3052241968,,88392483323# US
+ 13126266799,,88392483323# US
Residents in the State of Florida who are hearing, sight or speech impaired, please contact Florida Relay at 1 (800) 955-8771 or via https://www.ftri.org/relay for assistance.
Anticipated Posting of Intent to Award
Wednesday, March 19, 2025
Wednesday, March 26, 2025
Posted to the Vendor Information Portal at:
https://vendor.myfloridamarketplace. com
Effective Date of Purchase Order/Contract
March 26, 2025
April 2, 2025
DOAH shall utilize the State of Florida, Vendor Information Portal (VIP) as the single source resource of all ITB Public Notice information in accordance with Rule 60A-1.021, Florida Administrative Code.
It is the responsibility of the Respondent to check the VIP for addenda, notices of decisions, and other information or clarifications to this solicitation. DOAH bears no responsibility for any resulting impacts associated with a Respondent’s failure to obtain the information made available through VIP.
Posting on the VIP is the only official notice for determination of timeliness of protests (See 6.8, Protests).
https://us02web.zoom.us/j/88392483323 https://www.ftri.org/relay
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