DOAH-ITB-24-25-004_Info Notice 1.pdf
PDF 157 KB Posted
- Attached to
- Relocation Services for DOAH Headquarters
- Solicitation number
- ITB-11735
- Issued by
- Leon County, Florida
About this file
This Informational Notice #1 is part of an Invitation to Bid (ITB #24/25-004) issued by the Florida Division of Administrative Hearings (DOAH) for Relocation Services for its Headquarters. The ITB seeks a vendor to provide comprehensive moving services to relocate DOAH from 1230 Apalachee Parkway to 2001 Drayton Drive in Tallahassee, involving approximately 135 computers, 181 monitors, 55 laptops, 633 office content boxes, and extensive office furniture. Mandatory site visits are scheduled for February 24, 2025, and March 3, 2025, with specific times for existing and new office locations. Sealed bids are due by March 20, 2025, at 4:00 PM ET, with a public bid opening via Zoom on March 21, 2025. The contract term runs from March 26, 2025, through July 10, 2025, with the actual move required between June 20-30, 2025, and no renewal options.
The ITB requires bidders to have a minimum of two years commercial moving experience, a current Intrastate Movers license, and appropriate insurance coverage. Pricing must be submitted as a firm fixed price, with material costs charged at cost plus a markup not exceeding 15%. The procurement encourages participation from minority, women, service-disabled veteran, and veteran-owned businesses. Liquidated damages of $100 per calendar day will be applied for delays, and the vendor must protect confidential documents, provide moving supplies, and complete daily debris removal. The vendor must maintain workers' compensation and commercial general liability insurance, with the State of Florida named as an additional insured. The evaluation will focus on selecting the lowest responsive and responsible bidder meeting all specified requirements.
View the file
Other files
Show all 15
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
DOAH-ITB #24/25-004
Page | 1
INVITATION TO BID
INFORMATIONAL NOTICE #1
February 25, 2025
ITB Number: DOAH ITB #24/25-004
ITB Services: Relocation Services for DOAH Headquarters
Subject: This Informational Notice updates the ITB’s Timeline of Events by adding an additional date for the Mandatory Site Visits and revising the dates for all other events.
Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore. All changes are highlighted yellow for quick reference.
REFERENCE: Pages 4-5, Section 3.6, Timeline of Events
UPDATE: As shown in the table below.
EVENT DUE DATE WHERE
ITB Advertised / Released
Tuesday, February 18, 2025 Posted to the Vendor Information Portal at:
https://vendor.myfloridamarketplace.com
Site Visit for
DOAH HQ
Office –
MANDATORY
(Existing Office Location)
Monday, February 24, 2025 at 9:00 a.m. ET
1230 Apalachee Parkway Tallahassee, Florida 32301
Site Visit for Datamaxx –
MANDATORY
(New Office Location)
Monday, February 24, 2025 at 2:00 p.m. ET
2001 Drayton Drive Tallahassee, Florida 32311 https://vendor.myfloridamarketplace.com/
Page | 2
Site Visit for
DOAH HQ
Office –
MANDATORY
(Existing Office Location)
Monday, March 3, 2025 at 11:00 a.m. ET
If a representative from your company attended the Mandatory Site Visit (DOAH confirmed) on February 24, 2025 attendance is not required at this Mandatory Site Visit.
1230 Apalachee Parkway Tallahassee, Florida 32301
Site Visit for Datamaxx –
MANDATORY
(New Office Location)
Monday, March 3, 2025 at 3:30 p.m. ET
If a representative from your company attended the Mandatory Site Visit (DOAH Confirmed) on February 24, 2025 attendance is not required at this Mandatory Site Visit.
2001 Drayton Drive Tallahassee, Florida 32311
Deadline to submit Questions in Writing to the Procurement Officer
Must be received PRIOR to 5:00 PM ET on Wednesday, February 26, Must be received PRIOR to 5:00 PM ET on Wednesday, March 5, 2025
Email to:
Patricia.Kenyon@doah.state.fl.us
Anticipated posting of Answers to Respondents’ questions
Monday, March 3, 2025
Monday, March 10, 2025
Posted to the Vendor Information Portal at:
https://vendor.myfloridamarketplace.com
Deadline to Submit Sealed Bids
Must be received PRIOR to 4:00 PM ET on Thursday, March 13, 2025
Must be received PRIOR to 4:00 PM ET on Thursday, March 20, 2025
Mail or Hand Deliver to:
Division of Administrative Hearings Procurement Officer: Patricia Kenyon
DOAH ITB #24/25-004
1230 Apalachee Parkway Tallahassee, Florida 32301-3060 mailto:Patricia.Kenyon@doah.state.fl.us
Page | 3
Public Meeting for Opening of Bids
Friday, March 14, 2025 at
9:00 AM ET
Friday, March 21, 2025 at
9:00 AM ET
The meeting will be available via ZOOM:
https://us02web.zoom.us/j/88392483323
Meeting ID: 883 9248 3323
One tap mobile
+ 3052241968,,88392483323# US
+ 13126266799,,88392483323# US
Residents in the State of Florida who are hearing, sight or speech impaired, please contact Florida Relay at 1 (800) 955-8771 or via https://www.ftri.org/relay for assistance.
Anticipated Posting of Intent to Award
Wednesday, March 19, 2025
Wednesday, March 26, 2025
Posted to the Vendor Information Portal at:
https://vendor.myfloridamarketplace. com
Effective Date of Purchase Order/Contract
March 26, 2025
April 2, 2025
DOAH shall utilize the State of Florida, Vendor Information Portal (VIP) as the single source resource of all ITB Public Notice information in accordance with Rule 60A-1.021, Florida Administrative Code.
It is the responsibility of the Respondent to check the VIP for addenda, notices of decisions, and other information or clarifications to this solicitation. DOAH bears no responsibility for any resulting impacts associated with a Respondent’s failure to obtain the information made available through VIP.
Posting on the VIP is the only official notice for determination of timeliness of protests (See 6.8, Protests).
https://us02web.zoom.us/j/88392483323 https://www.ftri.org/relay
File details come from the government source that posted it. Updated .