Region 4 Bend Bldg. K Dispatch Consoles

The Oregon Department of Transportation is requesting competitive quotes for furnishing, delivering, and installing six new dispatch consoles at Region 4 Headquarters in Bend, RFCQ S-73000-00017851, with bids due October 8, 2026 at 2:00 p.m. The pre-bid meeting was held September 28, 2026; questions were due October 2, 2026.

The scope covers six sit-stand dual-surface dispatch consoles with a total footprint of 114 inches by 44 inches, height-adjustable from 24 to 48 inches, capable of supporting triple monitor mounts and meeting ANSI/BIFMA and human factors engineering standards for 24/7/365 dispatch operations. Each console includes an 18-inch-wide by 22-inch-deep drawer pedestal and an 18-inch-wide by 42-inch-deep CPU/tech tower cabinet with integrated cooling and locking doors. The consoles must comply with current ADA requirements for height adjustability and reach zones. The bid structure uses additive alternates: the base bid excludes partition panels, Alternate 1 includes 48-inch-tall partition panels (approximately 60 linear feet), and Alternate 2 includes 60-inch-tall partition panels (approximately 60 linear feet). ODOT may award either alternate or neither but not both. Evans Consoles has been approved as an acceptable equal-or-better product substitution, per Addendum 1 issued September 29, 2026; bidders may submit bids based on Evans products with final compliance verification during bid review.

Work must be performed weekdays between 6:00 a.m. and 6:00 p.m., with off-hours work requiring vendor request and project manager approval. Substantial completion is required by June 15, 2027, with final completion by June 30, 2027. The contractor must provide Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus Commercial Automobile Liability insurance with $1,000,000 combined single limit. If an alternate is awarded bringing the contract above $50,000, ODOT Prevailing Wage Rates apply and the vendor must provide weekly Certified Payroll Reports. Award will be made to the lowest bid meeting technical specifications. Payment is due within 30 calendar days of invoice receipt, with ODOT retaining up to 5 percent retainage until final completion verification.