Refrigerant, reclaiming and/or disposal of, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Pre-Qualification (RPQ) #750771/MB for the establishment of a pre-qualified vendor list to provide refrigerant reclaiming and/or disposal services on an as-needed basis. The procurement seeks qualified vendors capable of handling twelve types of refrigerants: NU22B, R-11, R-12, R-22, R-123, R-134A, R-404A, R-407A, R-407C, R-410A, R-422B, and R-502. Key deliverables include collection, reclamation, and proper disposal of refrigerants in full compliance with Environmental Protection Agency (EPA) regulations and Florida state requirements, with recovered and disposed refrigerant documented and reported to the County within forty-five days of the delivery order and removal from the site required within ten days of order receipt. Vendors must possess EPA Section 608 Type II Technician Certification and EPA Refrigerant Reclaimer Certification, maintain commercial general liability insurance at $500,000 per occurrence, and provide evidence of three prior similar projects as references. The County will contact pre-qualified vendors on an as-needed basis for individual projects, with each project quotation due within five business days of request, and pricing will be established through vendor quotations with fixed disposal fees for refrigerant that cannot be reclaimed and reimbursement for reclaimed refrigerant at a purity level exceeding 99.5 percent. The initial submission deadline was November 21, 2017, at 4:00 p.m., and the resulting term contract will run for sixty months or until the estimated funding is expended.

Vendor selection is based on the lowest fixed price offer, subject to Small Business Enterprise (SBE) preferences and Local Preference provisions allowing discounts up to 5 percent for businesses with a permanent place of business in Palm Beach County or the Glades. No incumbent vendors or current contractors were specifically identified in the solicitation documents. The anticipated contract value over the sixty-month period is $24,000, with individual project pricing to be determined through vendor quotations submitted in response to County requests. The term contract structure enables Palm Beach County to efficiently manage hazardous refrigerant waste streams from county facilities and operations while maintaining compliance with federal and state environmental regulations governing ozone-depleting substances. This pre-qualification approach streamlines procurement processes by establishing a roster of qualified vendors who meet all technical, certification, and insurance requirements, reducing delays for recurring refrigerant management needs across county operations.