HVAC duct cleaning services, lump SUM

The Palm Beach County Board of County Commissioners Purchasing Department has issued Request for Pre-Qualification (RPQ #23-023/SS) for HVAC Duct Cleaning Services on a lump sum, term contract basis to establish a pre-qualified vendor list for heating, ventilation, and air conditioning ductwork cleaning services across multiple locations throughout Palm Beach County, including the Glades area and Palm Beach International Airport. The procurement involves comprehensive duct cleaning services requiring contractors to clean HVAC ductwork in accordance with National Air Duct Cleaners Association (NADCA) standards, implement debris containment measures, collect particulates using HEPA filtration where required, and verify cleanliness upon completion. Qualified vendors must maintain current HVAC Contractor's Licenses from Palm Beach County or the State of Florida, provide three references for similar work performed within the past three years, comply with criminal history record check requirements for designated facilities, and carry appropriate insurance coverage. Vendors may select participation in one or more of three lots: Lot 1 (Countywide excluding Glades and airport), Lot 2 (Glades Area), or Lot 3 (Palm Beach International Airport), with pricing to be submitted on a project-by-project basis as lump sum quotes incorporating all labor, equipment, materials, supervision, transportation, and incidentals with no additional compensation permitted. The initial pre-qualification submission deadline was December 1, 2022, with provisions allowing new vendors to submit at any time thereafter for evaluation and addition to the pre-qualified list; mandatory site inspections are required for vendors to be eligible for consideration on individual projects. Each project will be awarded to the lowest responsive, responsible bidder subject to S/M/WBE participation goals and local preference provisions.

The solicitation incorporates Small Business Enterprise (SBE), Minority Business Enterprise (MBE), and Women Business Enterprise (WBE) set-asides, with certified S/M/WBE firms within ten percent of the lowest non-small business bid eligible for contract award. Insurance requirements vary by lot, with Lots 1 and 2 requiring $500,000 in Commercial General Liability and Business Auto Liability coverage, while Lot 3 (airport operations) requires $5,000,000 coverage due to the higher-risk airport environment. The contract term is specified as sixty (60) months or until estimated funding is expended, with the anticipated total contract value during this period set at $375,000, providing substantial opportunity for qualified vendors across the three designated geographic service areas. The solicitation is subject to all applicable federal, state, and local laws, including the Palm Beach County Commercial Non-Discrimination Policy, EBO Ordinance requirements, Local Preference Ordinance, and E-Verify employment eligibility verification. No incumbent vendors or current contractors are referenced in the available documentation; this represents an open pre-qualification process to build a new vendor roster for future project awards on a competitive basis.