Refrigerant, reclaiming and/or disposal of, term contract

Palm Beach County, Florida's Board of County Commissioners, Purchasing Department, issued a Request for Pre-Qualification (RPQ) for refrigerant reclaiming and/or disposal services under a sixty-month term contract. The solicitation seeks to establish a pre-qualified vendor list capable of handling the reclamation and disposal of thirteen refrigerant types, including NU22B, R-11, R-12, R-22, R-123, R-134A, R-404A, R-407A, R-407C, R-410A, R-422B, R-502, and MO99, at multiple locations throughout Palm Beach County and the Glades area. Qualified vendors must possess EPA Section 608 Technician Certification (Type II) and EPA Refrigerant Reclaimer Certification, along with a minimum of three references from work performed within the past three years. Compensation is structured as fixed fees for disposal services and revenue amounts or refrigerant returns for successfully reclaimed materials meeting purity standards exceeding 99.5 percent, with all costs including labor, materials, supplies, travel, fuel, and equipment included in the quoted price. Required insurance coverage includes Commercial Carting Liability Insurance at $500,000 per occurrence, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440. Vendors must maintain current Florida business tax receipts and all required permits and licenses throughout the contract term. The initial submission deadline was July 10, 2023, at 4:00 p.m., though new vendors may submit pre-qualification responses at any time after this date for evaluation and addition to the pre-qualified list.

This procurement is subject to Palm Beach County's Equal Business Opportunity (EBO) Ordinance, which includes a certified Small/Minority/Women-Owned Business Enterprise (S/M/WBE) affirmative procurement initiative providing a price advantage when qualified SBE bids fall within ten percent of the lowest non-small business bid. The solicitation materials include detailed instructions for completing Subcontractor/Subconsultant Schedules 1 and 2, which must document all subcontractors and subconsultants to be utilized, their proper certification status, and detailed line-item descriptions of work with dollar amounts and percentages. Certification dates, demographic information, and business classifications must be verified through the Palm Beach County vendor database at the time of solicitation opening. The anticipated contract value over the sixty-month period is $25,000, with Palm Beach County reserving the right to increase or decrease this amount based on actual needs. No incumbent vendors or current contractors are identified in the available documentation.