Re-Bid NEW BOILER AT CHICAGO WEST

The Illinois Secretary of State is issuing an Invitation for Bid (IFB) for the installation of a new boiler system at the Chicago West facility located at 5301 W. Lexington Street, Chicago, Illinois 60644, with bids due on May 28, 2026. This project involves the removal and replacement of an existing water tube boiler with two condensing boilers (CB-2 and CB-3) of equal capacity, along with installation of associated pumps, controls, instrumentation, circuit breakers, and related mechanical and electrical work. The scope of work encompasses all labor, materials, equipment, disposal services, removal of abandoned piping and ductwork, modification of the housekeeping pad, sealing and filling of openings, patching and painting to match existing conditions, and complete debris removal and site cleanup. Required deliverables include shop drawings, as-built drawings in AutoCAD format with three hard-copy sets, hydrostatic testing documentation, as-built mechanical and electrical documentation, and four on-site operator training sessions with additional training at six and twelve months post-completion, including high-quality digital video documentation. Bidders must be pre-qualified by the Illinois Capital Development Board, possess seven years of documented experience in commercial boiler installation, and comply with the Illinois Works Jobs Program Act and Illinois Works Apprenticeship Initiative. The evaluation criteria is lowest-price-responsive-and-responsible-bidder basis, with pricing submitted as a firm, fixed total cost. A mandatory pre-bid conference is scheduled for May 15, 2026, at 10:00 AM at the project site, and work must be performed during normal business hours (7:00 AM to 5:00 PM, Monday through Friday) unless otherwise arranged.

Bidders must comply with the Illinois Works Jobs Program Act and Apprenticeship Initiative requirements, and the State reserves the right to evaluate vendors for disadvantaged enterprise status including minority, women, persons with disability, disadvantaged individuals, and veteran ownership and control. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as additionally insured. A 10% bid bond is required at submission, and a performance bond for the entire contract amount is due within ten days of contract execution. The new controls system must integrate seamlessly with the existing BACnet Eclipse system managed by Automatic Building Controls LLC, and the mechanical contractor shall serve as the prime contractor with electrical work performed as a subcontract. The initial contract term is four years from execution, with a maximum total contract term not to exceed ten years including any renewals, and the State reserves the right to terminate the contract for cause with written notice or for convenience with thirty days' notice. A $15 Minority Contractor Opportunity Initiative fee will be deducted from the first payment to vendors awarded contracts valued at $1,000 or more. No specific budget range or award value is disclosed in the procurement documents.