PUC Landscaping Maintenance - 89 Jefferson Blvd, Warwick RI 02888

The Rhode Island Division of Public Utilities and Carriers and the Public Utilities Commission are issuing Request for Quotation (RFQ) 26006455 to procure landscaping maintenance services for their facility located at 89 Jefferson Boulevard in Warwick, Rhode Island. The scope of work encompasses routine grounds keeping, horticultural maintenance, landscape cleanup, vandalism repairs, weekly grass cutting with string trimming and debris removal, ongoing weeding of flower beds and mulch beds, bi-annual shrub and tree trimming (limited to eight feet in height), spring cleanup (due by May 31st) and fall cleanup (due by December 31st), bi-annual mulching with two-inch depth composite shredded bark, and a five-step fertilization program with applications from April through November. Contractors must submit line-item pricing for 26 weeks of weekly lawn mowing, 26 weeks of weekly weeding, bi-annual trimming, bi-annual mulching, fertilization applications, spring and fall cleanups, and hourly rates for additional work estimated at 50 hours, with pricing requested for Fiscal Year 2026 and informational pricing for FY2027 through FY2029. Required qualifications include a minimum of five years of commercial landscaping experience, three credible commercial references, and a two-year safety history narrative. A non-mandatory pre-bid conference is scheduled for April 14, 2026 at 9:00 AM EST at the project location to allow vendors to assess the grounds. Vendor questions must be submitted by April 20, 2026 at 1:15 PM EDT, and electronic bid submissions through Ocean State Procures (www.ridop.ri.gov) are due by April 27, 2026 at 1:15 PM EDT. The initial contract term is one year upon Purchase Order issuance, with renewal options for up to three additional 12-month periods based on vendor performance and fund availability.

The State of Rhode Island imposes a Minority Business Enterprise (MBE) participation requirement mandating a minimum of 15 percent of the contract dollar value be awarded to MBEs, which effectively restricts a portion of the work to disadvantaged enterprises. Vendors must register in Ocean State Procures and complete vendor registration requirements including W-9 submission to be eligible for award. Required insurance includes General Liability ($1,000,000 per occurrence/$1,000,000 general aggregate), Workers Compensation ($100,000 each accident), and Automobile Liability ($1,000,000 each occurrence). All awarded vendors are subject to a 0.33% contract administrative fee effective January 1, 2026, which shall be withheld from invoice payments. Pricing shall be submitted as single firm unit prices on an F.O.B. destination basis with inside delivery included at no additional cost; overtime compensation must not exceed 1.5 times the regular hourly rate for Monday-Saturday work or two times the regular rate for Sundays and holidays. No specific budget range or award value is disclosed in the solicitation documents; however, the State reserves the right to make single or multiple awards and to reject any or all bids at its sole discretion.