Project Management System Software

The University of Texas at Austin, through its Procurement and Payment Services, has issued a Request for Information (RFI) for a Capital Planning & Construction Project Management System Software for its Planning Design and Construction (PDC) department. The procurement seeks comprehensive software solutions specifically designed for Owner's Representatives in a higher education setting, capable of supporting the university's substantial $5B Capital Plan with approximately 700 active projects. Potential vendors must provide detailed information including company overview, software capabilities for capital planning and project delivery, implementation timeline, and demonstration opportunities. The RFI was released on October 17, 2025, with responses due by November 21, 2025, at 2:00 pm, and system demonstrations scheduled for December 1-5, 2025. Submissions must be made through the University Bonfire Portal, with the explicit understanding that this RFI is intended to gather information for developing a future Request for Proposal (RFP). The university operates across 427 acres on its main campus, with approximately 18 million gross square feet of buildings, and eight additional extended campuses totaling 1,300 acres and 3.5 million gross square feet.

The RFI does not specify specific set-aside designations or restrictions on responding organizations. No compensation will be provided to respondents for preparation expenses, and all submitted materials may be subject to public disclosure under the Texas Public Information Act. The procurement targets a software solution that can effectively manage the university's extensive portfolio of construction and capital improvement work, indicating potential significant value for the selected vendor. While no specific budget range is listed in the document, the scale of the university's capital plan suggests a substantial potential contract value. The RFI emphasizes the need for a comprehensive software solution that can integrate with existing university infrastructure and support the complex project management needs of a large, multi-campus educational institution. Vendors are encouraged to provide not only their software capabilities but also additional recommendations that might enhance the university's project management processes.