Project Management System Software

The University of Texas at Austin's Planning Design and Construction (PDC) department has issued a Request for Information (RFI) seeking project management system software for capital planning and construction project management. The procurement targets software solutions specifically designed for Owner's Representatives in a higher education setting, with the university currently managing a $5 billion Capital Plan involving approximately 700 active projects. Vendors are required to submit comprehensive information about their software capabilities, implementation timelines, and potential system demonstrations through the UT Bonfire Portal by November 21, 2025 at 2:00pm. System demonstrations are scheduled for December 1-5, 2025, with the RFI serving as a preliminary information-gathering exercise to develop a future Request for Proposal (RFP). Key objectives include finding a robust software solution that can effectively manage large-scale capital construction projects, with vendors expected to provide detailed insights into their technological capabilities, integration potential, and recommended approaches for supporting complex higher education project management needs.

The RFI does not specify explicit set-aside designations or restrictions on respondent types, though all submitted information may be subject to public disclosure under the Texas Public Information Act. The procurement covers jurisdictions including Travis County and multiple Austin City districts, targeting software that can support the University of Texas at Austin's extensive infrastructure, which includes an 18 million gross square foot main campus spanning 427 acres and supporting over 51,000 students and 14,000 faculty/staff. While no specific budget range is disclosed, the scale of the university's $5 billion Capital Plan suggests a significant potential contract value for the selected software provider. No incumbent vendors are mentioned, and the RFI appears to be seeking a comprehensive replacement or enhancement of the current project management technology infrastructure. Respondents are encouraged to provide comprehensive details about their company, software capabilities, implementation strategies, and potential demonstration opportunities, with the understanding that this is an informational process and no compensation will be provided to participants.