Project: 25101_City of Brookhaven Janitorial Service Bid

The City of Brookhaven, located in DeKalb County, Georgia, is seeking qualified vendors to provide comprehensive janitorial services for multiple municipal facilities through Request for Proposal (RFP) No. 25-101. The procurement covers cleaning services for the Public Safety Building (33,000 sq ft), PEP Building (16,268 sq ft), Current City Hall (32,724 sq ft), and a new City Hall (58,250 sq ft) to be added in late 2025. Services include daily cleaning of offices, restrooms, breakrooms, and public areas five days per week between 7 PM-10 PM, with additional weekend and holiday coverage required for the Public Safety Building. Vendors must provide all cleaning supplies, equipment, and uniformed staff who possess specific training certifications, including OSHA Compliance, CCT certification, HazCom Training, and GBI Evidence Training. The evaluation criteria will assess vendor proposals across five key areas: approach (5 points), qualifications and experience of the consulting firm (35 points), qualifications and experience of key staff (20 points), proposal clarity (20 points), and cost (20 points). A mandatory pre-bid conference is scheduled for February 14, 2025, at 11:00 AM EST at Brookhaven City Hall, with proposals due March 7, 2025, by 5:00 PM EST through the Bonfire Portal.

The contract will run through December 31, 2025, with provisions for three additional 12-month renewal options. Vendors must maintain comprehensive insurance coverage, including commercial general liability insurance of $1 million per occurrence, automobile liability insurance of $1 million, workers' compensation insurance, and professional liability insurance of $1 million per claim. While no specific set-aside designations for disadvantaged enterprises are mentioned, the RFP emphasizes prior government experience as highly desirable. Payment terms are established at net 30 days, with detailed invoicing requirements. Though a specific contract value is not explicitly stated, the extensive facility coverage and comprehensive service requirements suggest a substantial municipal contract. Prospective bidders must demonstrate significant janitorial management experience, compliance with health and safety regulations, and the capability to maintain a clean, safe, and professional environment across multiple municipal facilities.