Professional Development, Performance Evaluation and Absence Management Software Solutions

St. Louis Public Schools (SLPS) is seeking proposals for an integrated, enterprise-level software solution to support Professional Development (PD) management, Employee Performance Evaluation, and Absence Management functions across the district. The procurement aims to identify a vendor capable of delivering a user-friendly, secure, and scalable platform that streamlines HR and talent management activities, improves compliance and reporting, and provides real-time insights for data-driven decision-making. The solution must seamlessly integrate with existing District platforms, including payroll, human resources, and identity management systems. Key deliverables include a comprehensive software platform supporting the Danielson Framework for Teaching (2022), with functionalities such as PD tracking, mentor logging, evaluation observation capabilities, and substitute management with mobile accessibility. The RFP was posted on December 8, 2025, with questions due by January 7, 2026, and proposal submissions required by January 14, 2026, at 12:00 p.m. CST. Evaluation of proposals is scheduled for February 4, 2026, with the system expected to be fully operational by July 1, 2026.

The district maintains specific requirements for potential vendors, including a goal of 25% Minority Business Enterprise (MBE) and 5% Women's Business Enterprise (WBE) utilization. Vendors must comply with multiple compliance requirements, including providing a Federal E-Verify authorization, W-9, vendor registration documentation, proof of Missouri business registration, SAM.gov registration report, and evidence of insurance. The contract requires comprehensive insurance coverage, including $3,000,000 in commercial general liability and $1,000,000 in professional liability insurance. Vendors must also complete a No Israel Boycott Certification for contracts valued at $100,000 or more. While no specific contract value is mentioned, the solution will be implemented as a Software-as-a-Service (SaaS) model capable of supporting thousands of concurrent users. The district prefers Missouri-based products and firms located in the bi-state St. Louis metropolitan area when all other considerations are equal. Vendors must provide a detailed implementation roadmap, including configuration, testing, data migration, training, and a phased rollout plan.