Printing Stationary, Envelopes, Business Cards, & any Specialty or Miscellaneous Printing Services

Jackson County, Missouri is seeking a twelve-month term and supply contract for printing services, with options to extend for three additional twelve-month periods. The procurement covers a comprehensive range of printing needs, including stationary, envelopes, business cards, and miscellaneous printing services for various county departments. Bidders must provide printing services for a wide array of materials, with specific requirements including 30% post-consumer waste paper content, ability to print union and recycle bugs, and capacity to handle various quantities ranging from 250 to 25,000 units. The bid (Invitation to Bid No. 25-037) requires electronic submission through the Jackson County Bonfire Portal by 2:00 p.m. CDT on October 7, 2025, with a final deadline for questions set at 5:00 p.m. CDT on September 30, 2025. An Evaluation Committee will review responsive bids, with Jackson County reserving the right to split the contract award and request clarifications, and all work must be performed in the Greater Kansas City Metropolitan Area.

The procurement includes provisions for Disadvantaged Business Enterprise (DBE) considerations, with opportunities for minority-owned, women-owned, and small businesses to indicate their status during the bidding process. Vendors must obtain a Certificate of Compliance from the County Auditor's Compliance Review Office, which requires being listed on Jackson County tax rolls without delinquencies and agreeing to equal employment opportunity standards. The county estimates annual spending of approximately $70,000 for these printing services, with the potential for other municipal, county, public utility, hospital, or educational institutions in the Kansas City Metropolitan Trade Area to potentially purchase under the same contract terms. Successful bidders must provide a dedicated email address, certificate of insurance, W-9 form, and other required documentation. Price increases are restricted, with no adjustments allowed during the first six months of the contract, and any subsequent increases must apply to the general public and receive prior written notification.