Printing Services (Bus Schedules) 1-time Purchase

The Agency for Community Transit, Inc. is soliciting a one-time procurement for printing services specifically focused on producing bus route timetables for 23 distinct routes. The solicitation, designated as Procurement No. 25-2-16400, seeks a vendor to handle the complete production cycle including electronic file receipt, proofing, printing, and delivery of bus schedule materials. Deliverables must meet precise specifications, including paper with a minimum of 10% recycled content, 70# uncoated text stock, double-sided printing with full bleeds, and a parallel fold finishing. The project requires printing schedules ranging from 17.5" x 9.25" to 35.0" x 9.25" with 2-3 colors plus black, containing 5-10 schedule panels. Key procurement dates include a November 21, 2025 deadline for written questions, a bid submission deadline of December 3, 2025 at 2:00 PM CST, and an anticipated contract award on December 10, 2025. Vendors must demonstrate a minimum of two years' experience in similar printing services and assign a dedicated project manager to coordinate with the agency.

The procurement is funded through Illinois Department of Transportation (IDOT) operating assistance and includes a 0% Disadvantaged Business Enterprise (DBE) goal, meaning there are no specific set-aside requirements for minority-owned businesses. Potential bidders must complete comprehensive documentation including a Solicitation and Offer Form, Bid Price Form, Federal Tax Liability Certification, and provide at least three references from similar contracts completed in the past five years. The contract is a firm-fixed price agreement with no renewal options, and the total project budget is not explicitly stated in the documentation. Contractors must comply with extensive federal and state provisions, including nondiscrimination requirements, energy conservation standards, and verification through SAM.gov. The successful vendor will be responsible for delivering 20-unit rubber-banded schedule groups to the agency's facility in Pontoon Beach, Illinois, by December 31, 2025, between 8:00 am and 4:00 pm Monday through Friday.