Printing and Stationery

Douglas County Government's Purchasing Division has issued Invitation for Bid (IFB) No. 035-25 for comprehensive printing and stationery services across multiple county departments, including the Standard County, Sheriff's Office, Coroner's Office, District Attorney's Office, and Public Health Department. The procurement seeks a vendor to provide a wide range of printing products such as business cards, letterhead, envelopes, forms, and miscellaneous printed materials with specific technical requirements including precise paper weights, sizes, Pantone color specifications, and packaging standards. Bids must be submitted electronically through the Rocky Mountain E-Purchasing/BidNet System by December 1, 2025, at 3:00 PM, with the contract covering a twelve-month period from January 2026 to December 31, 2026. Vendors are required to provide unit pricing inclusive of artwork and set-up charges, with delivery at no additional cost and multiple deliveries permitted. Key evaluation criteria include submission of three current references, detailed contact information, and the ability to meet extensive technical specifications for various printed materials. The county reserves the right to reject any or all bids and may contract with multiple companies, awarding the bid by sections through a Blanket Purchase Agreement.

The solicitation does not explicitly indicate set-aside designations for disadvantaged enterprises or specific restrictions on responding organizations. The contract is structured as a non-obligatory Blanket Purchase Agreement, meaning the county is not committed to minimum or maximum order quantities. While specific budget ranges are not detailed, the comprehensive nature of the bid suggests a potentially significant annual contract value covering printing needs across multiple departments. Pricing will be firm and fixed for the initial contract period, with potential for two additional one-year renewals subject to annual funding appropriation and the county's satisfaction with products and services. The bid allows for potential negotiation of optional items with the successful bidder, and vendors must demonstrate capability to handle diverse printing requirements with specified turn-around times, potential rush order capabilities, and flexible pricing structures. Successful vendors will need to provide comprehensive printing services with the ability to meet detailed technical specifications and serve multiple county departments efficiently.