Print Shop Paper

The Colorado Department of Corrections (CDOC), through Colorado Correctional Industries (CCi), is soliciting bids for a comprehensive print shop paper procurement under Invitation for Bid (IFB) #2024000097. The solicitation seeks vendors to provide NCR Roll Stock, Sheet-Fed Stock, and Bond Roll Stock with specific delivery requirements: roll stock must be delivered within 10 days of order placement, while sheet-fed paper, envelopes, and chipboard must be delivered within two days. The procurement covers an extensive range of paper products, including carbonless papers, bond and offset papers, digital gloss stocks, and various envelopes, with precise specifications for each type, such as weight, size, and compatibility. Pricing will be structured per hundredweight (CWT) for roll stock and per thousand for sheet-fed items, with vendors required to provide detailed pricing models and narratives justifying their rates. The proposal submission deadline is December 27, 2023, at 4:00 PM Mountain Time, with a public proposal opening scheduled for December 28, 2023, at 10:00 AM. The initial contract term is anticipated to be one year, with potential renewals for up to four additional one-year periods, for a total maximum duration of five years.

The CDOC encourages proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and minority/women-owned business enterprises, setting a 3% goal for contracts awarded to SDVOSB vendors. Bidders must complete several mandatory documents, including a W-9 form, Vendor Disclosure Statement, and Colorado Secretary of State's Certificate of Good Standing. Vendors must comply with strict security protocols for working in correctional facilities, including undergoing background checks and being subject to facility searches. The procurement emphasizes non-discrimination, accessibility standards, and Section 508 compliance. While no specific award value is explicitly stated, the contract allows for price increases limited to a maximum of 2.5% annually, subject to mutual agreement between CDOC and the awarded vendor(s). The state reserves the right to award to multiple vendors capable of fulfilling the program needs, with evaluation based on the lowest cost to the state in accordance with the specified requirements. Notably, only specific brands of carbonless paper are acceptable, including Nekoosa Carbonless and Appvion NCR Superior, which may limit potential bidders.