Presort Mail Delivery

Closed State & local contract opportunity

Solicitation number
Y25-191
State
Florida
Responses due

Opportunity facts

Jurisdictions
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

Orange County, Florida is seeking sealed offers for a Presort Mail Delivery contract (Y25-191) through an electronic solicitation on the OpenGov e-Procurement Platform. The procurement involves comprehensive mail presort services with an estimated annual volume of 250,000 to 675,000 mail items, including manually presorted and barcoded mail items across various categories. Interested vendors must submit electronic responses by April 15, 2025, at 4:00 pm EST, with a mandatory question submission deadline of March 28, 2025, at 5:00 pm EST. Potential respondents are required to create a free account on the OpenGov platform and submit all documentation electronically, with no alternative submission methods permitted. Key deliverables include processing different mail types with precise sorting and potential postage upgrade services, with the contract structured as a requirements contract where Orange County is not obligated to purchase a minimum service amount.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, but it includes comprehensive compliance requirements such as mandatory background checks, security clearances, anti-human trafficking attestations, and E-Verify employment eligibility verification. The contract term is five years, with a potential annual price adjustment based on the Consumers Price Index (CPI-U), limited to a maximum of 4% per year. The estimated budget includes a $100,000 allocation for mail sort postage upgrade fees, with a fee schedule detailing pricing for different mail item types and projected five-year quantities ranging from 100,000 to 3,375,000 items. Vendors will need to demonstrate technical capabilities for electronic mail processing, ability to meet stringent compliance standards, and capacity to handle variable mail volumes across Orange County's operational needs. Technical support for the procurement process is available through OpenGov's service desk, with support channels including chat, email, and phone assistance during specified hours.

Opportunity text

NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Presort Mail Delivery (Y25-191)

Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, April 15, 2025.

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Important Instructions for Electronic Submittal

The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.

It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.

OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST

Timely Questions Regarding this Solicitation

The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, March 28, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.

Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.

Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.

This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.

Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email jenna.allen@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.

Files

File Type Posted
Presort_Mail_Delivery.pdf PDF

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