Pre-qual for striping, marking & way finding signage services

Palm Beach County Board of County Commissioners, through its Purchasing Department, is issuing Request for Pre-Qualification (RPQ #23-096/JM) to establish a pre-qualified vendor list for striping, marking, and way-finding signage services on a sixty-month term contract basis. The procurement seeks qualified vendors to provide sports court striping and resurfacing, parking lot pavement markings, concrete markings, retro-reflective pavement marker installation, and way-finding signage placement or replacement across various County projects. Vendors must hold current Certificates of Competency from the State of Florida as Paving Contractors, Seal Coating/Striping Contractors, Tennis Court Contractors, or Sign Contractors (Non-Electrical), as applicable to their work scope. Pre-qualified vendors will receive project notifications on an as-needed basis and must submit written quotes within five business days in response to County department requests. Each project will be awarded to the responsive, responsible vendor offering the lowest fixed price. All costs including labor, materials, equipment, permitting, underground utility location, temporary traffic control, mobilization, demobilization, and delivery must be included in quoted prices with no additional compensation provided. Vendors must provide three professional references from the past three years, maintain current Palm Beach County Business Tax Receipts, and comply with all County policies including the Commercial Non-Discrimination Policy, Equal Business Opportunity Ordinance, Local Preference Ordinance, and E-Verify employment eligibility requirements.

The procurement includes a ten percent Small Business Enterprise (SBE) Price Preference that allows certified small business entities within ten percent of the lowest non-small business bid to receive award consideration. Vendors must carry minimum insurance coverage including $500,000 Commercial General Liability, $500,000 Business Auto Liability, and Workers' Compensation in accordance with Florida Statute Chapter 440. While the initial submission deadline was November 16, 2023, new vendors may submit applications at any time thereafter for evaluation and addition to the pre-qualified list, with continuous acceptance until the contract conclusion. The anticipated aggregate contract value over the sixty-month period is $500,000, though Palm Beach County reserves the right to increase, decrease, or re-advertise for services as necessary. Failure to return project quotations within five business days or to respond to five consecutive project requests may result in removal from the pre-qualified vendor list. The contract term extends through January 31, 2029, or until estimated funding is expended.