Flooring services, pre-qualification of vendors

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Pre-Qualification (RPQ #23-045/SS) to establish a pre-qualified vendor list for flooring services on a term contract basis. This pre-qualification solicitation seeks vendors capable of providing removal, disposal, purchase, and installation of various flooring types including carpet, tile, vinyl, laminate, wood, and terrazzo across Palm Beach County. Work scope is limited to single-trade flooring projects not exceeding 500 square feet, with larger projects handled separately. The solicitation is divided into two lots: Lot 1 covering countywide service (east of 20-mile bend) and Lot 2 covering the Glades area (west of 20-mile bend). Vendors must hold appropriate Palm Beach County Construction Industry Licensing Board certifications for their respective flooring specialties and demonstrate financial stability, relevant experience, appropriate licensing, and insurance capability. Evaluation criteria include technical qualifications, past performance, pricing competitiveness, and financial responsibility. The initial pre-qualification response deadline was May 4, 2023, at 4:00 p.m., though the solicitation permits new vendors to submit qualifications at any time thereafter for evaluation and addition to the pre-qualified list. Mandatory site inspections are required for each project; vendors failing to attend will be ineligible for that project's award. The contract term is sixty months or until estimated funding is expended, with individual pricing submitted as lump-sum fixed prices on county-provided response forms and awards going to the lowest responsive and responsible bidder.

The solicitation includes a sheltered-market Small Business Enterprise (SBE) set-aside for construction contracts valued at or below $100,000 when three or more certified SBE vendors are available, and all vendors must comply with Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation goals and local preference provisions. Only firms certified by Palm Beach County at the time of solicitation opening are eligible to meet the established Affirmative Procurement Initiative requirements. Vendors must maintain commercial general liability insurance of at least $500,000, business auto liability of $500,000, and workers' compensation insurance throughout their participation. The anticipated total contract value is $100,000 during the sixty-month contract period, with payment contingent upon county acceptance and inspection of completed work. Invoices are due within thirty days of service completion, with a five-day requirement for September services. Pre-qualified vendors will be positioned for expedited consideration when the county issues delivery orders for individual flooring projects on an as-needed basis, streamlining the procurement process while ensuring quality and reliability through pre-vetting of qualified contractors.