RPQ for signage/decals, fabrication, delivery/install, TC

Palm Beach County Board of County Commissioners has issued Request for Pre-Qualification #25-009/ZG for a sixty (60) month term contract for signage and decals fabrication, delivery, and installation services across various County locations, including Belle Glade and Pahokee areas. The procurement is divided into two distinct lots: Lot #1 for fabrication and delivery of signage/decals, and Lot #2 for fabrication, delivery, removal, and installation of signage/decals. The services encompass various signage types including directional, informational, safety, regulatory, commissioner signs, vehicle/equipment decals, and advertisement magnets, with installation required on diverse surfaces such as glass doors, windows, walls, vehicles, and traffic signal boxes. Vendors must maintain current business tax receipts, appropriate licenses and certifications, and register in the County's Vendor Self Service (VSS) system, with all subcontractors also required to register prior to contract award. For Lot #2 vendors specifically, Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability Insurance of $500,000, and Workers' Compensation Insurance are mandatory, and vendors must comply with Palm Beach County's Criminal History Records Check Ordinance for employees working at critical or criminal justice information facilities. The initial submission deadline was December 5, 2024, at 4:00 p.m., though new vendors are permitted to submit pre-qualification requests at any time thereafter for departmental evaluation and addition to the pre-qualified vendor list. Site inspections are mandatory for vendors seeking award on specific projects, and all quotations must be firm for ten (10) days from submission date.

The County has established Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation provisions and Local Preference ordinances that provide a 5% preference to vendors with permanent places of business in Palm Beach County or the Glades. Each project will be awarded to the lowest responsive and responsible bidder subject to these applicable provisions. Projects equal to or exceeding $100,000 (the Mandatory Bid Amount) are subject to formal competitive sealed bid processes and are separately solicited. No incumbent vendors or current contractors have been identified in the available documentation, and there are no specified set-asides for disadvantaged enterprises beyond the S/M/WBE participation requirements. The anticipated total expenditure value for the contract term is $663,000. Vendors submitting proposals must complete and submit the required Palm Beach County Office of Economic and Business Opportunity (OEBO) Schedule 1 and Schedule 2 forms to identify prime contractor work allocations and all subcontractors and subconsultants with their respective certifications, work descriptions, quantities, and pricing; failure to submit complete documentation will result in bid rejection.