Promo items, plaques, trophies, & memorial bricks/stones

Palm Beach County is establishing a pre-qualified vendor list for promotional items, plaques, trophies, and memorial bricks or stones under RPQ #26-034/NV, with an initial submission deadline of May 7, 2026 at 4:00 p.m. Eastern time and questions due April 23, 2026. New vendors may submit pre-qualification requests at any time after the initial deadline for rolling evaluation and addition to the list.

A 5% local preference applies to vendors with a permanent place of business in Palm Beach County; an additional 5% Glades local preference is available for Glades-based businesses. The Small Business Development Program applies if subcontractors are used; primes must complete and submit Schedules 1 and 2 identifying certified SBE and non-SBE subcontractors with corresponding work percentages and dollar amounts.

The County will solicit quotes on a project-by-project basis from pre-qualified vendors rather than award a single contract. All merchandise must be new and free from defect; vendors must deliver turnkey service covering all specification aspects without additional compensation beyond the quoted price. Quotes must remain firm for ten days from submittal unless otherwise specified. The term contract runs through June 8, 2031.

Vendors must register in the County's Vendor Self Service system prior to contract award, maintain current Florida certifications and licenses, and obtain a Palm Beach County Business Tax Receipt. Compliance with federal, state, and local law is required, including E-Verify employment eligibility verification and commercial non-discrimination policies; criminal history background checks apply for certain County facilities. Responses must be sealed and submitted to Palm Beach County Procurement Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415. The County reserves the right to reject any or all responses and to procure through other state contracts if lower pricing is available.