Pre-qualification-Vendors for Concrete, Asphaltic Hot Mix &

This Request for Pre-Qualification (RPQ #23-098/KP) is issued by the Palm Beach County Board of County Commissioners through its Purchasing Department to establish a vendor pre-qualification list for the supply of concrete, asphaltic hot mix, asphalt, and tack materials. The procurement seeks vendors capable of providing seven distinct product categories: Type S-III Asphaltic Concrete Hot Mix with Bitumen (surface course), Type S-I Asphaltic Concrete Hot Mix with Bitumen (surface course), Type ABC-III Asphaltic Concrete Hot Mix, Type S-III Virgin Asphaltic Concrete Hot Mix with zero percent recycled content, Type II Asphalt, and Asphalt Tack in bulk or 5-gallon pails. All materials must be loaded by vendors into Palm Beach County trucks at no additional cost to the County, and all materials must comply with Florida Department of Transportation Standard Specifications for Road and Bridge Construction (2000 edition or latest revision). Qualified vendors must be located within Palm Beach County with current business licensing and all required permits maintained throughout the sixty-month contract term. The initial submission deadline for pre-qualification responses was July 3, 2024, at 4:00 p.m., with sealed packages submitted to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415; however, new vendors may submit pre-qualification requests at any time after the initial deadline for evaluation and inclusion. Vendors must provide a minimum of three professional references documenting similar goods or services provided within the past three years and submit proof of required insurance coverage, including Commercial General Liability Insurance of at least $500,000 per occurrence and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. Once pre-qualified, vendors will receive quotation requests on an as-needed basis for individual projects, with each project quotation limited to a maximum of $99,999.00.

The Small/Minority/Women-owned Business Enterprise (S/M/WBE) Program applies to this solicitation, offering a 10% Small Business Enterprise (SBE) price preference and a 5% Local Preference for vendors with permanent places of business in Palm Beach County or the Glades. All vendors must be registered in the County's Vendor Self Service (VSS) system, comply with the Commercial Non-Discrimination Policy, and meet all federal, state, and local legal requirements, including E-Verify employment eligibility verification. The anticipated total contract value over the sixty-month period is $350,500.00, though Palm Beach County reserves the right to increase or decrease this amount based on actual requirements and estimated funding availability. The contract term is sixty (60) months or until estimated funding is expended, with re-qualifying and termination at the sole discretion of Palm Beach County. An Amendment #1 has been posted that modifies the pre-qualification requirements and procedures, establishing revised eligibility criteria, application procedures, documentation requirements, pricing submission requirements, quality assurance standards, and performance expectations that all vendors—both incumbent pre-qualified suppliers and new applicants—must comply with under consistent standards and specifications. Projects exceeding $100,000.00 will be subject to formal competitive sealed bidding processes rather than the pre-qualification vendor quotation system.